Event Coordinator - Center for Literacy Education and Employment -UTK
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $27.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Remote work option
Job Description
The University of Tennessee's Center for Literacy, Education, and Employment (CLEE) is a trailblazer in adult learning, education, and workforce development, having been established in 1988. CLEE is highly regarded for its commitment to driving meaningful change not only across Tennessee but throughout the United States. The organization works extensively with various sectors including state and national institutions, early childhood programs, K-12 and post-secondary schools, service agencies, employers, and workforce organizations. CLEE's overarching mission revolves around empowering individuals from all backgrounds and stages of life, especially focusing on those with disabilities and underserved populations, enabling them to thrive through innovative... Show More
Job Requirements
- Bachelor's degree
- 3-5 years of event planning experience or 5-7 years related experience with documented accomplishments
- strong leadership skills
- excellent organizational capabilities
- problem-solving proficiency
- effective time management and adaptability
- project management expertise including budget planning
- proficiency with Outlook, Microsoft Teams, Zoom, Google Suite, and Microsoft Office
- strong critical and creative thinking
- effective communication skills both written and verbal
- decision-making and negotiation experience
- ability to analyze data
- capacity to travel extensively during peak seasons
- ability to supervise and support teams in fast-paced environments
Job Qualifications
- Bachelor's degree
- 3-5 years of direct event planning experience or 5-7 years in related fields with proven accomplishments
- high level of leadership and organizational skills
- strong problem-solving and decision-making abilities
- proficiency in Microsoft Office Suite, Teams, Outlook, Zoom, and Google Suite
- ability to manage multiple projects and meet deadlines
- excellent written and verbal communication skills
- customer service orientation and collaboration skills
- experience with contract negotiations
- preferred experience with Cvent Event Management software, including AttendeeHub and OnArrival
- comfortable with virtual meeting platforms
- knowledge of web design platforms like WordPress
- familiarity with graphic design software such as Adobe Illustrator, InDesign, and Photoshop
- master's degree preferred
- experience in convention and conference planning preferred
Job Duties
- Manage large-scale events from strategic development through execution and close-out
- procure and manage vendors including venues, caterers, and audio/visual services
- oversee event sessions, presenters, and registration management
- maintain event communication and coordination among sponsors and Event Team
- conduct logistics and planning meetings with all stakeholders
- ensure all event timelines are monitored and adhered to throughout the project lifecycle
- manage on-site event operations and team member supervision
- communicate event schedules and updates to all parties involved
- delegate tasks responsibly to team members and vendors
- manage event budgets and ensure costs align with project financial plans
- negotiate contracts with hotels and venues
- document all event expenditures in expense trackers
- travel extensively during peak event periods
- support execution and management of vendor contracts
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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