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Event Coordinator & Membership Experience Manager
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
Paid holidays
Job Description
The Indianapolis Yacht Club INC is a prestigious nonprofit boating and social club located on Geist Reservoir in Greater Indianapolis. Established to provide a high-quality social and recreational experience, the club offers two membership options: Boating and Social memberships. Members of the club enjoy exclusive access to elegant amenities, including a fully stocked Bar & Grill, a swimming pool, year-round events, and for boating members, boat slips with water and electricity for easy access to the reservoir. The club prides itself on fostering a strong sense of community by delivering exceptional events and activities designed to engage members and enhance... Show More
Job Requirements
- Bachelor's degree in marketing, event planning, hospitality, or related field preferred
- Minimum 3 years experience in event coordination, membership management, or related field
- Proven experience managing event logistics and budgets
- Strong vendor relationship management skills
- Excellent communication and customer service skills
- Ability to develop and implement membership growth strategies
- Familiarity with CRM systems and event management platforms
- Ability to multitask and manage deadlines effectively
- Demonstrated commitment to mission-driven, community-focused work
- Experience with diverse and inclusive programming
Job Qualifications
- Bachelor's degree in marketing, event planning, hospitality, or related field preferred
- 3+ years experience in event coordination, membership management, or related field
- Proven ability to manage logistics, budgets, and vendor relationships
- Strong communication, customer service, and sales skills
- Familiarity with CRM systems, donor databases, and event platforms
- Mission-driven and community-oriented mindset
- Creative and resourceful problem solver
- Comfortable juggling multiple priorities and deadlines
- Experience working with diverse populations and inclusive programming
Job Duties
- Plan and execute member events, external rentals, fundraisers, community programs, member mixers, and partner receptions
- Manage venue rental inquiries, contracts, scheduling, and logistics
- Coordinate catering and bar packages ensuring compliance with club policies and regulations
- Maintain vendor relationships and negotiate cost-effective agreements
- Track event budgets and monitor expenses
- Serve as primary contact for members, donors, and community partners
- Develop and implement membership attraction, onboarding, and retention strategies
- Promote and sell memberships via outreach, events, and marketing
- Organize member-exclusive programs, benefits, and recognition initiatives
- Maintain accurate membership records and analyze data for growth
- Create and manage weekly member communications and social media updates
- Partner with Social Committee, catering partner, and Board to align events and membership efforts
- Support fundraising campaigns and membership/event referrals
- Prepare monthly reports on event performance, rental revenue, and membership metrics
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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