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Job Overview
Employment Type
Temporary
Compensation
Hourly
Range $20.00 - $25.00
Work Schedule
Standard Hours
Benefits
competitive pay
On-site work environment
professional networking opportunities
hands-on event management experience
Collaboration with experienced teams
Gain exposure to commercial real estate events
Opportunity to develop project coordination skills
Job Description
Our company operates within the commercial real estate sector, specializing in dynamic, large-scale professional environments. For the duration of a 4-week contract, we are looking to bring on board a dedicated Events Coordinator eager to contribute to our vibrant on-site event programming across two of our buildings. This role is integral to ensuring that our events—ranging from conferences and seminars to corporate meetings and networking sessions—are executed flawlessly and deliver outstanding attendee satisfaction. Working directly within the buildings where these events take place, the Events Coordinator will serve as a vital hub of communication and management, liaising between internal departments,... Show More
Job Requirements
- High school diploma or equivalent
- At least one year of experience in event planning or coordination
- Ability to work on-site across two buildings
- Availability for the 4-week contract period
- Strong attention to detail
- Excellent problem-solving skills
- Ability to work collaboratively with diverse teams
Job Qualifications
- Proven experience in event coordination or management
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to negotiate and manage vendor relationships
- Familiarity with event management software and tools
- Experience with budget tracking and expense reporting
- Knowledge of industry trends and best practices in event planning
- Ability to work effectively in fast-paced, dynamic environments
Job Duties
- Partner with clients and internal stakeholders to understand event objectives, requirements, and target audiences
- Plan, coordinate, and execute assigned events, including logistics related to venues, catering, audiovisual needs, transportation, lodging, budgets, and timelines
- Manage event logistics such as registration processes, attendee tracking, and on-site event support
- Prepare and organize event materials, including agendas, presentations, name badges, and promotional items
- Track and manage event budgets, providing clear and timely expense reporting
- Source, coordinate, and negotiate with vendors, suppliers, and contractors to secure services and equipment within budget guidelines
- Serve as the primary point of contact with external stakeholders, including venues, vendors, speakers, and service providers
- Collaborate with marketing or communications teams to develop event collateral, invitations, and promotional materials
- Conduct post-event evaluations to assess outcomes and identify improvement opportunities
- Provide coverage and operational support for events across two on-site buildings
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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