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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $28.00 - $32.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Life insurance
long-term disability insurance
401k plan
Paid Time Off
Job Description
Balanced Body is the world’s leading manufacturer of Pilates equipment and a passionate advocate for movement education. Established as a pioneering company in the Pilates industry, Balanced Body designs and manufactures high-quality Pilates equipment used by professionals and enthusiasts worldwide. Operating in over 100 countries, Balanced Body combines innovative product development with a commitment to environmentally sustainable business practices. The company is known not only for its exceptional Pilates equipment but also for a robust education platform that supports instructors and practitioners globally through its signature Pilates on Tour and Movement Tour events. These events offer world-class Pilates training and... Show More
Job Requirements
- Prior experience in event coordination and/or event planning
- Strong organizational skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Word Excel and similar productivity tools
- Experience with WordPress event page creation and updates
- Experience with CRM systems
- Ability to work full-time with flexibility for occasional evenings and weekends
- Ability to lift at least 30 lbs and perform physical tasks associated with event setup and breakdown
Job Qualifications
- Prior experience in event coordination and/or event planning
- Strong organizational skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Word Excel and similar productivity tools
- Experience with WordPress event page creation and updates
- Experience with CRM systems
- Ability to work full-time with flexibility for occasional evenings and weekends
- Ability to lift at least 30 lbs and perform physical tasks associated with event setup and breakdown
- Familiarity with Pilates and/or the Pilates industry (preferred)
- Experience working with continuing education or certification programs (preferred)
- Background in customer service or attendee-facing event roles (preferred)
Job Duties
- Manage all aspects of on-site registration ensuring check-in runs smoothly and efficiently
- Greet and orient attendees helping them find their way to sessions and activities
- Distribute name badges and swag to all registered attendees
- Process new registrations class changes and resolve minor attendee issues on the spot
- Coordinate and manage event volunteers to support registration and attendee flow
- Set up and tear down the registration area at each event
- Assist with load-in and load-out of event materials and equipment
- Assist with workshop room setups as needed
- Ensure all marketing and promotional materials are displayed appropriately throughout the venue
- Collaborate with the full events team to ensure the event runs smoothly end-to-end
- Support the Events Manager in upholding the purpose feel and quality of each event
- Monitor the events inbox and respond to attendee questions concerns and requests in a timely and professional manner
- Create and produce name badges ahead of each event
- Coordinate and prepare attendee handout packets and communication materials
- Draft and distribute attendee packets and pre-event communications
- Work with the Events Manager to create test and maintain event websites and registration pages in WordPress
- Update CRM records and ensure all registration data is accurate and current
- Make changes to individual attendee schedules as needed
- Coordinate with the admin team to create and distribute Statements of Work
- Support the process of applying for and obtaining Continuing Education Credits for each event
- Work with the Events Manager and logistics coordinator to ensure all registration supplies and swag items are ordered packed and arrive at each event
- Coordinate with the marketing team to ensure all promotional materials are packed and shipped to each event location
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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