Event Coordinator

Norman, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $10.25 - $16.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Employee Discounts

Career Development

team events

flexible schedule

Job Description

The hiring company is a dynamic and customer-focused event venue known for delivering exceptional hospitality experiences that go beyond expectations. Operating in the events and hospitality industry, the company prides itself on creating memorable moments by offering a welcoming environment and superior service. The establishment thrives on a culture of teamwork, innovation, and dedication to client satisfaction, which drives its ongoing success and positive reputation in the market. This venue attracts a diverse clientele for social events, corporate gatherings, and special occasions, emphasizing personalized service and meticulous attention to detail to meet and exceed guest expectations.

The role of Even... Show More

Job Requirements

High school diploma or equivalent
Previous experience in event coordination or related administrative role preferred
Proficiency in English communication
Strong organizational skills
Ability to handle multiple tasks and prioritize effectively
Good interpersonal and communication skills
Ability to analyze basic data
Willingness to perform flexible duties as needed

Job Qualifications

High school diploma or equivalent
Experience in event coordination or administrative support preferred
Strong verbal communication skills
Ability to read and communicate clearly in English
Demonstrated organizational skills
Effective decision-making abilities
Experience with basic data analysis is a plus
Ability to collaborate and communicate effectively with guests, sales, and operations teams

Job Duties

Go above and beyond to ensure the needs of each special events guest are met, communicating all requests from host to ensure all contracts are updated accordingly
Take RFPs and calls for social events, converting them to closed "won" business
Conduct site tours as needed
Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support
Provide administrative support to the sales department including follow up on calls/emails/tasks with event host after the sale is "closed won", communicating to operations any changes to BEOs or updated signed contracts
Follow up on AR’s, collect payment information, and close out any remaining balances
Submit check requests/invoices as needed
Ensure operations has the most up-to-date BEO for each event
Offer "upsell" opportunities to event hosts after sale is "closed won"
Perform other duties as assigned to meet team needs and support seamless event operations

Job Criteria

Experience

Entry Level (1-2 years)

Job Location

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