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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.50 - $18.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
wellness programs
Job Description
Pittsburgh Botanic Garden is a premier botanical garden located in the Pittsburgh region, renowned for its dedication to inspiring people to value plants, garden design, and the natural world. The Garden is committed to cultivating an extensive collection of plant species native to the Allegheny Plateau and other temperate regions, making it a key resource for botanical education, preservation, and environmental stewardship. Through its meticulously designed display gardens, educational programs, and conservation efforts, Pittsburgh Botanic Garden offers visitors a unique opportunity to connect with nature, learn about plant biodiversity, and gain inspiration for their own gardening and environmental practices.
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Job Requirements
- High school diploma or equivalent
- Experience in event coordination including weddings
- Must be extremely detailed and well organized
- Experience in planning, budgeting, and marketing
Job Qualifications
- Experience in event coordination including weddings
- Experience in planning, budgeting, and marketing
- Excellent organizational skills
- Strong communication skills
- Ability to manage multiple projects simultaneously
- Customer service orientation
- Ability to build and maintain professional relationships
- Proficiency in using event management software or tools
Job Duties
- Exceed quarterly rental revenue targets and assist in tracking private events revenue
- Gather data and create revenue reports as needed
- Assist in keeping all applicable channels updated with changing event information and pricing
- Follow up with all leads and correspond with potential clients from initial inquiry through booking
- Schedule and conduct site tours for potential clients
- Create rental contracts for all external events, including corporate and private
- Correspond with existing clients to gather event details and update all programs with applicable event details
- Create leads and develop long-term relationships in the event planning, production, and promotion communities, and with other relevant companies, organizations, and groups
- Provide superior and professional customer service to all potential and existing clients
- Thoroughly track payments to ensure that all clients meet the required deadlines
- Work with all contracted clients to ensure that timelines are met, Certificates of Insurance are received and reviewed, and all event details are correct before the event
- Act as day-of event supervisor as needed at external events, such as weddings, to coordinate with vendors, track and follow pre-determined timelines, coordinate ceremonies, and generally assist clients, including facilitating wedding rehearsals
- Ensure that the event space is clean before each rental
- General cleaning includes, but is not limited to, sweeping, mopping, dusting ledges, cleaning windows, and emptying trash
- Assist the Events Manager in researching, analyzing, and developing special event profit-generating opportunities
- Build relationships with corporations to promote repeat business
- Other duties as assigned, including working with other departments to develop and promote future programs that will benefit the Garden's long-term goals
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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