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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.50 - $28.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Training and Development
flexible schedule
Job Description
Aspiria is a vibrant and dynamic campus environment known for fostering community engagement and providing versatile spaces for a variety of events ranging from meetings and corporate gatherings to social functions. It is managed by Occidental Management, Inc., an established organization recognized for its commitment to excellence in property management and tenant satisfaction. The campus thrives on delivering superior service experiences to its tenants and guests, facilitating events that contribute not only to tenant enjoyment but also to the financial sustainability and growth of the available meeting and event spaces.
The role of Event Coordinator at Aspiria is a ke... Show More
The role of Event Coordinator at Aspiria is a ke... Show More
Job Requirements
- Basic understanding of event planning and logistics including room scheduling vendor coordination and guest services
- Familiarity with office software e.g. Microsoft Office Suite Google Workspace and scheduling systems
- Awareness of customer service principles and practices preferably in a hospitality or event-related context
- Strong organizational and time-management skills to handle multiple tasks and deadlines in a fast-paced environment
- Effective verbal and written communication skills for interacting with clients vendors and internal teams
- Proficiency in problem-solving to address logistical challenges quickly and efficiently
- Ability to anticipate potential issues and take proactive measures to prevent escalation
- Capacity to work collaboratively within a team while respecting the Event Directors authority on strategic decisions
- Adaptability to manage varying event demands and occasional evening or weekend schedules
- Ability to stand walk and move around the campus for extended periods during event setup execution and tear-down
- Capacity to lift and carry items weighing up to 25 pounds such as event materials signage or equipment
- Manual dexterity to set up audio-visual equipment arrange furniture and handle promotional materials
- Ability to navigate stairs and uneven surfaces on the campus during event coordination
- Visual and auditory acuity to monitor event setups interact with guests and respond to equipment issues
Job Qualifications
- No specific educational background required though formal education in hospitality marketing or a related field is preferred
- Entry-level position some prior experience in administration hospitality marketing or customer service is required
- None required training in event management or customer service is an asset
- Flexibility to work occasional evenings or weekends as dictated by event schedules
- Equivalent combinations of education and experience will be considered
Job Duties
- Coordinate event logistics including room setups audio-visual requirements vendor arrangements and guest services ensuring timely and accurate execution in alignment with event plans
- Manage the campus scheduling system to handle room reservations with precision ensuring error-free bookings and prompt client communication
- Liaise with vendors to confirm deliveries process invoices and verify equipment functionality ensuring all logistical needs are met
- Assist in preparing promotional materials e.g. flyers social media posts newsletters and track event attendance and feedback to support event evaluations
- Proactively identify and escalate event-day challenges such as equipment malfunctions or vendor delays to the Event Director to minimize disruptions
- Collaborate with departments such as maintenance fitness center and catering to ensure resources are prepared and issues are resolved prior to events
- Stay informed about emerging tools for scheduling promotions and guest services providing observations to the Event Director to enhance operational efficiency
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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