You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $27.50
Work Schedule
Standard Hours
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life insurance
Paid Time Off
Mileage reimbursement
Cell phone reimbursement
401K Matching
Job Description
A Fare Extraordinaire is a premier event planning and catering company renowned for its dedication to delivering exceptional experiences for its clients. With a longstanding reputation in the hospitality and event industry, the company specializes in curating unforgettable events, ranging from intimate gatherings to grand celebrations. The firm prides itself on personalized service, creative event design, and flawless execution, ensuring that every aspect of an event exceeds client expectations. Known for its innovative approach to event management and high standards of quality, A Fare Extraordinaire continues to establish itself as a leader in the competitive Houston market, making it a... Show More
Job Requirements
- Bachelor’s degree in Hospitality Communications Business or related field preferred
- previous experience in events hospitality or catering industries
- proficiency in database entry and learning new event management software
- excellent written communication skills
- ability to work evenings weekends and extended hours as needed
- strong organizational and multitasking abilities
Job Qualifications
- Bachelor’s degree in Hospitality Communications Business or related field preferred
- equivalent work experience considered
- previous experience in events hospitality or catering industries
- experience with Adobe Suite Canva Social Tables or AllSeated a plus
- strong organizational skills with ability to manage multiple tasks and prioritize based on deadlines and importance
- proficiency in database entry and comfort learning new event management software experience with Caterease or similar systems a plus
- excellent written communication skills with accuracy in grammar spelling and punctuation
- personable professional demeanor with ability to work effectively across departments and with a wide variety of clients and vendors
- proactive adaptable and solutions-oriented with strong attention to detail
- ability to work evenings weekends and extended hours as needed for event execution
Job Duties
- Provide administrative support to Event Producers
- answer incoming inquiries via phone and email
- record event inquiry information in Prospect Manager
- maintain organized and up-to-date event files
- prepare for and attend weekly meetings
- build proposals in catering software Caterease
- input event timelines and monitor statuses in Caterease to reflect progress
- upload confirmed vendor and rental tickets to Caterease
- create and send event contracts via DocuSign
- draft and distribute event notes to service staff
- complete tasks based on Event Producer guidance and client deadlines
- place vendor and rental orders ensuring accuracy
- assist in gathering final menus and guest count confirmations
- ensure event payment deadlines are met
- communicate project status timelines and delivery information to key stakeholders
- attend client meetings and site visits with Event Producers as needed
- assist with event design including making diagrams mood boards and event signage
- attend events to assist with load-in execution and load-out
- invoice events post execution
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
View All