Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.75 - $28.50
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k) Plan
Vision Insurance
Professional development opportunities
Flexible work schedule
Job Description
Haynes and Boone is one of the largest law firms based in Dallas, Texas, known for delivering exceptional legal services across a variety of practice and industry areas. The firm has a strong reputation that reflects the talent and dedication of its people, who are indispensable to its success. With a recent move in 2023 to a modern 27-story office tower in the Harwood District of uptown Dallas, Haynes and Boone has continued its growth trajectory while maintaining a high-energy and collegial work environment. The firm's Dallas office covers numerous practice areas such as corporate law, litigation, banking and finance,... Show More
Job Requirements
- Bachelor's degree
- 3+ years of event planning or administrative experience preferably in a law firm or professional-services environment
- Ability to work evenings and weekends as required for event support
- Availability and willingness to travel as needed
- Strong communication skills with all organizational levels
- Regular punctuality and attendance
- Ability to thrive in fast-paced environment and remain calm under pressure
- Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
- Familiarity with Zoom, Vuture, InterAction or other virtual event platforms preferred
- Strong organizational and project management skills
- Leadership qualities with proactive initiative
- High attention to detail and thoroughness
Job Qualifications
- Bachelor's degree
- Minimum 3 years of event planning or administrative experience
- Experience in a law firm or professional-services environment preferred
- Proven ability to plan, manage, and execute multiple events simultaneously
- Strong written and verbal communication skills
- Excellent interpersonal and relationship-building skills
- Ability to manage competing deadlines effectively
- Knowledge of Dallas and Houston restaurant and venue resources preferred
- Ability to produce clear, concise, and well-structured content
- Familiarity with event management software and virtual platforms
- Ability to work evenings, weekends, and travel as needed
- Commitment to client service excellence
- Proactive and able to take initiative
- Demonstrated leadership and teamwork skills
Job Duties
- Serve as the lead project manager for small to mid-sized client events, overseeing all phases from initial concept and pre-planning through on-site execution and post-event follow up
- Support team members with logistics and execution for larger firmwide events, as needed
- Prepare event proposals and manage event budgets for assigned events, including obtaining quotes, monitoring expenses, and ensuring all costs remain within approved budgets
- Compile post-event reports, including attendance metrics, budget summaries, and key takeaways
- Process all related payments, invoices, and expense reconciliations in a timely manner
- Liaise with attorneys and Business Development team members regarding invitation lists, mailing lists, and event-specific communications
- Collaborate with the Creative Team to develop email invitations and event collateral
- oversee design, content, and branding consistency
- Edit, update, and distribute invitations and event communications through Vuture
- Provide regular project updates to attorneys, BD team members, and internal stakeholders
- Manage the production of event materials, including invitations, confirmations, agendas, seminar materials, slides, handouts, evaluation forms, name badges, and promotional items
- Develop and manage event timelines, production schedules, and run-of-show documents
- Oversee audio-visual logistics, coordinating with internal IT teams and external vendors to ensure seamless execution
- Manage vendor relationships, including venues, caterers, florists, A/V providers, and other event partners, coordinate proposals, timelines, and deliverables
- Support negotiation of pricing and deliverables with event partners
- Coordinate shipping and tracking of event materials, collateral, and signage
- Maintain accurate event records, attendance tracking, and CRM updates in InterAction
- Provide on-site event support, including hospitality, registration, guest management, and troubleshooting logistics
- Assist with planning and executing client dinners, receptions, and other in-office and off-site events
- Ability to work in the evenings and weekends, as needed, with events support
- Perform any other ad hoc duties as reasonably requested
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink simplifies hospitality hiring.
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