Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
hybrid work environment
Professional development opportunities
Job Description
Haynes and Boone is one of the largest and most respected law firms headquartered in Dallas, Texas. Established with a strong commitment to excellence and client service, the firm has grown significantly and relocated its headquarters to a prestigious 27-story office tower in the Harwood District of uptown Dallas in 2023. This strategic move underscores Haynes and Boone's ongoing growth and dedication to providing top-tier legal services across a broad range of practice areas including corporate law, litigation, banking and finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust... Show More
Job Requirements
- Bachelor's Degree
- 3+ years of event planning or administrative experience preferably in a law firm or professional-services environment
- strong written and verbal communication skills
- ability to manage multiple projects and prioritize competing deadlines
- excellent interpersonal skills
- strong organizational and project-management skills
- availability to work evenings and weekends
- willingness to travel
- proficiency in Microsoft Office Suite
- punctuality and regular attendance
Job Qualifications
- Bachelor's Degree
- 3+ years of event planning or administrative experience, preferably in a law firm or professional-services environment
- demonstrated ability to plan, manage, and execute multiple events simultaneously with appropriate supervision
- ability to manage multiple projects at once and prioritize competing deadlines effectively
- strong written and verbal communication skills, with the ability to produce clear, concise, and well-structured content
- knowledge of restaurants, venues, and event resources in Dallas and Houston preferred
- excellent interpersonal skills with a polished, professional, and positive demeanor
- strong organizational, analytical, and project-management skills, with the ability to manage competing priorities
- ability to build and maintain strong relationships with internal stakeholders, external clients, and vendors
- ability to thrive in a fast-paced environment and remain calm under pressure
- passion for event production, execution and logistics
- highly detail-oriented, thorough, and organized
- availability to work evenings and weekends as required for event support
- willingness to travel as needed
- proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
- familiarity with Zoom, Vuture, and InterAction, as well as other virtual event platforms and event-management tools, is preferred
- ability to learn new tools, systems, and software as needed
- all positions require punctuality and regular attendance
- leadership: a proactive approach, taking initiative and contributing meaningfully to the team and firm
- communication: the ability to communicate clearly, effectively, and professionally with all levels of the organization
- client service: a commitment to delivering exceptional service and anticipating client needs
Job Duties
- Serve as the lead project manager for small to mid-sized client events, overseeing all phases from initial concept and pre-planning through on-site execution, and post-event follow up
- support team members with logistics and execution for larger firmwide events, as needed
- prepare event proposals and manage event budgets for assigned events, including obtaining quotes, monitoring expenses, and ensuring all costs remain within approved budgets
- compile post-event reports, including attendance metrics, budget summaries, and key takeaways
- process all related payments, invoices, and expense reconciliations in a timely manner
- liaise with attorneys and Business Development team members regarding invitation lists, mailing lists, and event-specific communications
- collaborate with the Creative Team to develop email invitations and event collateral
- oversee design, content, and branding consistency
- edit, update, and distribute invitations and event communications through Vuture
- provide regular project updates to attorneys, BD team members, and internal stakeholders
- manage the production of event materials, including invitations, confirmations, agendas, seminar materials, slides, handouts, evaluation forms, name badges, and promotional items
- develop and manage event timelines, production schedules, and run-of-show documents
- oversee audio-visual logistics, coordinating with internal IT teams and external vendors to ensure seamless execution
- manage vendor relationships, including venues, caterers, florists, A/V providers, and other event partners, coordinate proposals, timelines, and deliverables
- support negotiation of pricing and deliverables with event partners
- coordinate shipping and tracking of event materials, collateral, and signage
- maintain accurate event records, attendance tracking, and CRM updates in InterAction
- provide on-site event support, including hospitality, registration, guest management, and troubleshooting logistics
- assist with planning and executing client dinners, receptions, and other in-office and off-site events
- ability to work in the evenings and weekends, as needed, with events support
- any other ad hoc duties as reasonably requested
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink focuses on restaurant and hospitality jobs.
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