Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
holiday time off
Associate Shopping Program
Health and wellness programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter Benefits
Employee assistance program
flexible spending accounts
Paid parental leave
Personal Leave
Job Description
Rapport is a specialized division of FLIK Hospitality Group, a respected member of Compass Group USA, focused on delivering exceptional guest and employee services through meeting and event planning and conference center management. Unlike recruitment agencies that offer temporary contracts, Rapport commits to fostering long-term career development for its ambassadors. This approach allows team members to enjoy the extensive benefits of working directly with the company, supported by comprehensive training and development programs tailored to individual career goals. The company prides itself on cultivating a warm, inclusive workplace culture that extends globally, encouraging collaboration across diverse talents and sharing of... Show More
Job Requirements
- High school diploma or equivalent
- Proven experience in event planning or coordination preferably in a corporate setting
- Ability to work flexible schedules including evening and weekend hours
- Physical ability to lift 50 pounds
- Experience with reservation software platforms i.e. EMS
- Strong organizational skills
- Excellent communication skills
- Ability to adapt to changing environments and problem-solve efficiently
- Must be able to perform essential functions of the position with or without reasonable accommodation
- Commitment to comply with company policies and safety regulations
- Legal authorization to work in the United States.
Job Qualifications
- Proven experience in event planning or coordination preferably in a corporate setting
- Strong organizational and time-management skills to manage multiple events simultaneously
- Excellent communication and interpersonal skills to interact with all levels of staff including executives
- Proficiency in event management software and tools is a plus
- Flexibility to work non-standard hours including evenings and weekends
- Outstanding customer service skills
- Superior verbal and written communication skills
- Highly proficient with Microsoft Office suite including Excel, Word, PowerPoint, and Outlook
- Experience working in a technical/audiovisual environment
- Ability to work independently and prioritize effectively
- Ability to adapt quickly to change and maintain flexibility
- Physical ability to remain mobile for extended periods and lift up to 50 pounds
- Experience with reservation software platforms such as EMS
- Background in communications, event planning, or hospitality.
Job Duties
- Act as the primary liaison between internal teams such as catering, audiovisual, IT, and facilities to ensure event needs are met
- Collaborate with event hosts to recommend optimal spaces and configurations
- Develop comprehensive run-of-show documents detailing timelines and responsibilities
- Oversee event setup, execution, and breakdown ensuring alignment with expectations
- Coordinate travel arrangements and accommodations for hosts and VIP attendees
- Manage scheduling and booking of event spaces and resources
- Provide guidance on audiovisual and IT requirements to address technical needs
- Work closely with executive-level and C-suite employees to meet expectations professionally
- Communicate regularly with event hosts to give updates and gather feedback
- Anticipate challenges and develop contingency plans for smooth event execution
- Respond efficiently to last-minute changes or requests
- Manage vendor relationships and contracts
- Ensure compliance with company policies and safety regulations at events
- Maintain detailed records of event expenses, budgets, and documentation
- Assist in post-event evaluations to identify improvement areas
- Input and maintain reservation data for onsite and offsite events
- Prepare proposals, function sheets, and event signage
- Handle all phone and online event inquiries and process deposits and invoicing.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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