Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $21.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k)
Employee Discounts
Professional development opportunities
flexible scheduling
Job Description
The hiring company operates within the dynamic and detail-oriented event services sector. Their commitment to excellence and hospitality drives them to create memorable experiences for their clients through meticulous planning and flawless execution. Established as a reputable provider of event coordination services, this entity values teamwork, proactive communication, and a customer-centered approach to business. Their environment fosters collaboration between departments, ensuring that every event is executed with precision, care, and the utmost professionalism to exceed customer expectations.
This role – Event Coordinator – plays a critical part within the organization's sales department by providing essential behind-the-scenes support that... Show More
This role – Event Coordinator – plays a critical part within the organization's sales department by providing essential behind-the-scenes support that... Show More
Job Requirements
- High school diploma or equivalent
- Proven experience in event coordination or related administrative role preferred
- Strong communication and interpersonal skills
- Ability to multitask and manage time effectively
- Proficient in using office software and communication tools
- Ability to handle confidential information with discretion
- Must be able to read and communicate in English
Job Qualifications
- Strong organizational skills
- Excellent verbal communication skills
- Ability to analyze basic data to assist Operations and Sales Team
- Ability to communicate clearly and regularly with Operations, Sales Team and guests
- Past experience in event coordination or administrative support preferred
- Ability to conduct site tours
- Ability to read and communicate fluently in English
Job Duties
- Go above and beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly
- Take RFP’s and calls for social events, converting them to closed “won” business
- Conduct Site tours as needed
- Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support
- Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts
- Follow up on AR’s, collect payment information, and close out any remaining balances
- Submit check requests/invoices as needed
- Ensure Operations has the most up-to-date BEO for each event
- Offer “upsell” opportunities to Event Hosts after sale is “closed won”
Job Qualifications
Experience
Entry Level (1-2 years)