Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $80,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
holiday time off
Associate Shopping Program
Health and wellness programs
Discount Marketplace
Identity Theft Protection
Pet insurance
Commuter Benefits
Employee assistance program
flexible spending accounts
Paid parental leave
Personal Leave
Job Description
Rapport is a specialized division of FLIK Hospitality Group, a leading name in the hospitality industry and a member of Compass Group USA. Unlike recruitment agencies, Rapport focuses on long-term career development rather than temporary contracts, investing in its ambassadors by providing comprehensive training programs, fostering skill development, and creating opportunities for career progression within the hospitality sector. Working with Rapport means joining a global community dedicated to delivering exceptional guest and employee services, meeting and event planning, and conference center management with a commitment to excellence and professional growth. As part of a vast network under Compass Group, Rapport... Show More
Job Requirements
- Bachelor’s degree or equivalent experience in a related field preferred
- Minimum of 2 years experience in event coordination or planning
- Experience working with executive and C-suite level clients
- Strong multitasking and organizational skills
- Ability to communicate clearly and professionally with diverse stakeholders
- Flexibility to accommodate varying event schedules including evenings and weekends
- Physical ability to remain mobile and lift up to 50 pounds
- Proficiency with event software systems like EMS
- Ability to work independently and as part of a team
- Willingness to comply with company policies and safety regulations
- Legal authorization to work in the United States
Job Qualifications
- Proven experience in event planning or coordination preferably in a corporate setting
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Proficiency in event management software is a plus
- Ability to work non-standard hours
- Outstanding customer service skills
- Superior verbal and written communication
- Highly proficient with Microsoft Office products including Excel, Word, PowerPoint, Outlook
- Experience in technical and audiovisual environments
- Ability to work independently and prioritize effectively
- Ability to adapt quickly to change and provide flexible customer support
- Capable of remaining mobile for extended periods
- Able to work flexible schedules including evenings and weekends
- Must be able to lift up to 50 pounds
- Experience with reservation software platforms such as EMS
- Background in communications, event planning, or hospitality
Job Duties
- Act as the primary liaison between internal teams such as catering, audiovisual, IT, and facilities to ensure all event needs are met
- Collaborate with event hosts to recommend the best spaces and configurations to meet their needs
- Develop comprehensive run-of-show documents detailing step-by-step timelines and responsibilities
- Oversee event setup, execution, and breakdown ensuring alignment with expectations
- Coordinate travel arrangements and accommodations for event hosts and VIP attendees
- Manage scheduling and booking for event spaces with appropriate resource allocation
- Communicate regularly with event hosts to provide updates and gather feedback
- Anticipate potential challenges and develop contingency plans
- Respond to last-minute changes or requests efficiently
- Manage vendor relationships and contracts
- Ensure compliance with company policies and safety regulations
- Maintain detailed records of event expenses and budgets
- Assist in post-event evaluations to identify improvement areas
- Input and maintain reservation data including inquiries, bookings, and function sheet specifics
- Prepare proposals, staff requisitions, deposit processing, and final invoicing
- Create buffet signage and printed menus as required
- Handle phone and online event inquiries including event details
- Assemble and upkeep organized event files
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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