Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $27.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Flexible Schedule
Remote work option
401(k) Plan
Professional Development
Job Description
Hagerty is a leading automotive enthusiast brand and the world’s largest membership organization dedicated to preserving car culture and the love of driving for future generations. Beyond being a best-in-class provider of specialty insurance for automotive enthusiasts, Hagerty encompasses a wide range of offerings including the Hagerty Drivers Foundation, the Hagerty Drivers Club, and a marketplace that connects car owners and fans alike. The company's commitment to the automotive community is deeply rooted in passion, craftsmanship, and shared experiences, making it a unique and vibrant workplace focused on creating meaningful connections and preserving a treasured culture for the future. With... Show More
Job Requirements
- Bachelor's degree or equivalent in event production hospitality or related field preferred
- Strong professional experience in event production operations or large-scale experiential management
- Proven success managing staging lighting rentals fencing and permitting for premium or large-scale events
- Experience coordinating food and beverage programs with catering and hospitality partners
- Proficiency with Canva and other design tools for sponsor and event decks
- Exceptional organizational and communication skills with a high level of polish
- Proficiency in project management tools such as Workfront Asana Airtable or Smartsheet
- Ability to travel and work nights or weekends during event execution
- Creative thinker with a producer’s precision and a host’s heart
- Calm under pressure resourceful steady and solutions-focused
- Collaborative spirit who thrives in a team-driven environment
- Passionate about experiences that celebrate culture craftsmanship and car community
Job Qualifications
- Strong professional experience in event production operations or large-scale experiential management
- Proven success managing staging lighting rentals fencing and permitting for premium or large-scale events
- Experience coordinating food and beverage programs with catering and hospitality partners
- Proficiency with Canva and other design tools for sponsor and event decks
- Exceptional organizational and communication skills with a high level of polish
- Proficiency in project management tools such as Workfront Asana Airtable or Smartsheet
- Ability to travel and work nights or weekends during event execution
- Bachelor’s degree or equivalent in event production hospitality or a related field preferred
- Creative thinker with a producer’s precision and a host’s heart
- Calm under pressure resourceful steady and solutions-focused
- Collaborative spirit who thrives in a team-driven environment
- Passionate about experiences that celebrate culture craftsmanship and car community
- Experience with project management tools Workfront Asana Airtable Smartsheet Monday.com communication tools Slack Google Workspace Zoom creative and deck design tools Canva PowerPoint Adobe Express AI and productivity tools ChatGPT Notion AI Otter.ai events systems Cvent Eventbrite See Tickets or similar
Job Duties
- Manage multiple events simultaneously ensuring milestones budgets and deliverables stay on track
- Build and maintain detailed project timelines using tools such as Workfront Asana Airtable or Smartsheet
- Anticipate needs troubleshoot proactively and adapt as projects evolve
- Deliver timely updates event summaries and post-event recaps that highlight results and insights
- Oversee large-scale event logistics infrastructure staging lighting fencing rentals décor and power
- Coordinate load-in and load-out schedules transportation accommodations and credentialing
- Ensure all permits insurance and vendor COIs are accurate and up to date
- Manage vendor invoices purchase orders and payment tracking
- Serve as an on-site lead who sets the tone with professionalism confidence and composure
- Lead RFP and bidding processes for rentals décor AV security and creative services
- Evaluate bids and recommend vendors based on creativity quality and reliability
- Negotiate contracts aligned with budget goals and event standards
- Build strong vendor relationships rooted in trust accountability and collaboration
- Support the creation tracking and reconciliation of event budgets
- Conduct side-by-side bid comparisons and identify opportunities for efficiency
- Process invoices accurately and in a timely manner
- Look for smart ways to stretch dollars without sacrificing design or guest experience
- Collaborate with marketing and sponsorship teams to deliver on-brand activations and immersive guest moments
- Partner with the sponsorship team to create unique experiences that elevate each event
- Contribute to recap reports analytics and storytelling that showcase impact and value
- Contribute ideas for VIP programs activations and hospitality environments
- Research emerging trends in experiential design culinary presentation and guest engagement
- Coordinate food and beverage service bar layouts and décor that elevate the atmosphere
- Support the design and setup of lounges tasting experiences and sponsor installations that leave a lasting impression
- Work closely with production hospitality and marketing teams to deliver cohesive experiences
- Supervise interns and volunteers with mentorship structure and clarity
- Maintain organized communication through Slack and project management tools such as Workfront
- Represent Hagerty with enthusiasm and professionalism ensuring every detail reflects our commitment to excellence
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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