Event Coordinator

Elizabeth, NJ, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $40,000.00 - $50,000.00

Work Schedule

Flexible

Benefits

Health Insurance

Life insurance

Disability insurance

Retirement Savings Plans

Paid holidays

Unlimited paid time off

Mental Health Resources

Pet insurance

Childcare resources

identity theft insurance

Fertility assistance programs

Fitness Reimbursement

Job Description

Horizon Media is a leading advertising and media agency known for its innovative approach to marketing and commitment to delivering exceptional results for its clients. As a dynamic and forward-thinking company, Horizon Media fosters a collaborative and inclusive work environment where creativity and strategic thinking thrive. The company values diversity and inclusivity, ensuring equal employment opportunities for all individuals regardless of their background. Horizon Media's dedication to its employees is reflected in its comprehensive benefits package and supportive workplace culture, promoting both personal and professional growth.

The role available at Horizon Media is an Event and Meeting Support Specialist posi... Show More

Job Requirements

1-3 years related experience in event support, hospitality, office coordination, or administrative support
Strong organizational skills
Ability to juggle multiple tasks in a fast-paced environment
Detail-oriented and flexible
Good communication and collaboration skills
Friendly and team-oriented
Comfortable using a computer and basic Microsoft Office tools
Ability to work flexible hours depending on event schedule
Ability to stand for prolonged periods during events

Job Qualifications

1-3 years related experience in event support, hospitality, office coordination, or administrative support
Strong organizational skills with interest in learning calendar and room scheduling systems
Ability to juggle multiple tasks in a fast-paced environment
Detail-oriented, flexible, and eager to learn
Good communication and collaboration skills
Friendly, team-oriented, and comfortable working across teams
Interest in internal event coordination or employee engagement is a plus
Comfortable using a computer and basic Microsoft Office tools
Ability to work some flexible hours depending on event schedule and needs
Ability to stand for a prolonged period during events

Job Duties

Support logistics for internal employee events such as team gatherings, town halls, appreciation events, holiday celebrations, and cultural observances
Prepare requested supplies and ensure event spaces are welcoming, functional, and complete
Assist with chair setup and furniture rearrangement in coordination with Facilities Team
Act as onsite support during smaller internal events to ensure event needs are met
Work with the Events & Experiences team to capture event needs and provide support where needed
Assist with catering orders, decor requests, and vendor coordination
Receive and track deliveries and ensure orders are accurate and on time
Perform catering set-ups within conference room and event spaces for client meetings
Support vendor set-up and clean-up under direction from the Manager of Events & Experiences
Help maintain event supplies such as decor, signage, branded materials, and service ware
Order and restock catering pantry, snacks, and beverages
Keep event storage spaces organized and ready for upcoming events
Publish events to and maintain internal events calendars
Manage approvals of room requests for larger event spaces
Assist with day-of-event logistics including vendor check-in and attendee support
Provide hands-on help with employee engagement events
Provide administrative support for the Events & Experiences team
Contribute creative ideas and help with event communications
Assist with employee engagement initiatives

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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