Event Coordinator

Pittsburgh, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $10.25 - $17.75

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

flexible scheduling

Job Description

This hiring establishment is a dynamic and customer-focused venue specializing in event hosting and hospitality. Known for its commitment to providing exceptional service often described as "unreasonable hospitality," the company operates in the event and social venue industry. Its mission centers on creating memorable and seamless event experiences for its guests, ensuring that every detail is attended to with professionalism and care. This establishment values teamwork, clear communication, and dedication, fostering an environment where employees are empowered to take initiative and contribute positively to the overall guest experience.

The role of Event Coordinator in this setting is critical t... Show More

Job Requirements

High school diploma or equivalent
Previous experience in event coordination or administrative support preferred
Ability to communicate clearly both verbally and in writing
Proficiency in English
Strong organizational skills
Ability to analyze and interpret basic data
Comfortable making confirmation calls to clients
Ability to work collaboratively with multiple teams
Willingness to perform additional duties as assigned

Job Qualifications

Strong verbal communication skills
Good decision-making skills
Strong organizational skills
Ability to analyze basic data
Ability to communicate effectively with guests sales team and management team
Ability to read and communicate in English
Friendly attitude with a "You Got It" mindset
Experience in event coordination or related administrative role preferred

Job Duties

Go above and beyond to ensure the needs of each special events guest are met communicating all requests from host to ensure all contracts are updated accordingly
Take RFP’s and calls for social events converting them to closed "won" business
Conduct site tours as needed
Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support
Provide administrative support to the sales department including follow up on calls/emails/tasks with event host after the sale is "closed won" communicating to operations any changes to BEOs or updated signed contracts
Follow up on AR’s collect payment information and close out any remaining balances
Submit check requests/invoices as needed
Ensure operations has the most up-to-date BEO for each event
Offer "upsell" opportunities to event hosts after sale is "closed won"

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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