Event Coordinator

Huntington, WV, USA|Onsite

Job Overview

Employment Type

Hourly

Part-time

Compensation

Type:

Hourly

Rate:

Range $11.25 - $18.50

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

Job Description

The company is a dynamic and customer-centric establishment dedicated to providing exceptional experiences to its clientele through what they term as "unreasonable hospitality." This company operates in the event planning and coordination industry, striving to ensure every customer event is executed with precision and care. They pride themselves on fostering a professional environment that emphasizes teamwork, communication, and a proactive approach toward meeting client needs. This company is recognized for balancing the dynamic nature of event management with a supportive and well-organized backend operation, which allows them to consistently deliver high-quality services that exceed customer expectations.

The position ava... Show More

Job Requirements

High school diploma or equivalent
Experience in event coordination or administrative support preferred
Strong communication and organizational skills
Ability to work in a fast-paced environment and handle multiple tasks simultaneously
Proficient in English
Ability to make confirmation calls and follow up with clients
Basic data analysis skills
Must be friendly and demonstrate a proactive attitude

Job Qualifications

Friendly and proactive attitude
Good decision-making skills
Strong communication skills with guests, Sales Team and Management Team
Ability to communicate clearly and regularly with Operations, Sales Team and guests
Strong organizational skills
Strong verbal skills
Ability to analyze basic data to support decision making
Proficient in reading and communicating in English

Job Duties

Go above and beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly
Take RFPs and calls for social events, converting them to closed won business
Conduct site tours as needed
Ensure accurate and prompt distribution of all paperwork for pop up parties, working through management team to ensure they are staffed to support
Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is closed won, communicating to Operations any changes to BEOs or updated signed contracts
Follow up on ARs, collect payment information, and close out any remaining balances
Submit check requests/invoices as needed
Ensure Operations has the most up-to-date BEO for each event
Offer upsell opportunities to Event Hosts after sale is closed won

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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