Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $19.00 - $28.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
wellness programs
Tuition coverage
retirement plan contributions
Paid Time Off
Job Description
Embry-Riddle Aeronautical University is a global leader in aviation and aerospace education, boasting vibrant campuses in Daytona Beach, Florida, and Prescott, Arizona, along with a worldwide network spanning approximately 120 locations. Recognized as the world's largest aviation and aerospace university, Embry-Riddle has been at the forefront of STEM education for over 95 years. Serving more than 11,600 residential students and 19,200 students worldwide during the 2023-24 academic year, the university offers cutting-edge programs in applied science, aviation, business, technology, engineering, safety, security, and space fields. With a commitment to innovation and excellence, Embry-Riddle fosters a dynamic learning environment that prepares... Show More
Job Requirements
- Bachelor's degree in a related field or five years of experience in event planning
- strong event coordination skills
- capability to manage multiple events simultaneously
- ability to work under pressure
- meet deadlines
- work independently
- access to reliable transportation
- flexibility for evenings and weekends
- strong communication skills
- proficiency with event software
- professionalism and attention to detail
- willingness to perform additional duties
Job Qualifications
- Bachelor's degree in a related field or minimum of five years of experience in event planning and event management
- strong knowledge of event planning and coordination
- proven ability to manage multiple events simultaneously
- ability to perform effectively in high-pressure situations
- ability to meet tight deadlines
- ability to work independently with minimal supervision
- strong written and verbal communication skills
- ability to quickly learn and utilize event management software and related systems
- commitment to professionalism, organization, and attention to detail
- willingness to perform other duties as assigned in support of departmental goals
- access to reliable transportation
- flexibility to work evenings and weekends as required
Job Duties
- Serve as the primary contact for external group events and internal conferences
- evaluate proposed campus and non-campus client activities for suitability
- ensure all events comply with campus policies and procedures
- negotiate facility usage agreements
- meet with external clients to confirm logistics and coordinate support services such as campus safety, creative services, parking, signage, transportation, IT, catering, and student union support
- submit event requests through SchedulER and maintain communication regarding upcoming events
- develop and maintain reservation and confirmation policies and procedures
- act as the primary contact for all information and correspondence related to group events
- coordinate with the Budget Office to ensure accurate accounting and tracking of revenue
- continuously assess and adjust strategies to meet evolving campus needs
- assist in overseeing event management software (SchedulER)
- submit requisitions for event needs and ensure timely processing
- maintain organized documentation for events
- coordinate and monitor payment policies for deposits and fees
- participate in weekly logistics meetings
- maintain accurate records to support revenue projections
- provide daily administrative support to Manager of Campus Events
- assist with logistical planning and execution of major university events including Commencement, Convocation, Homecoming & Family Weekend, and Presidential Speaker Series
- collaborate with multiple campus departments to ensure coordinated use of resources
- partner with campus event planners to support venue and service utilization
- refer planners to appropriate departments for scheduling facilities and services,
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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