Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life insurance
Paid Time Off
Mileage reimbursement
Cell phone reimbursement
401K Matching
Job Description
A Fare Extraordinaire is a distinguished catering and event planning company renowned for delivering unforgettable culinary and event experiences. Located in the vibrant city of Houston, Texas, this company has built a reputation for exceptional service, creativity, and meticulous attention to detail. A Fare Extraordinaire specializes in offering customized event solutions that cater to a wide range of occasions, including corporate events, social gatherings, weddings, and special celebrations. With a team of dedicated professionals, they strive to exceed client expectations by combining innovative menus, stylish event design, and seamless execution. The company values teamwork, professionalism, and a client-centered approach, which... Show More
Job Requirements
- Bachelor's degree in hospitality, communications, business, or related field preferred
- Equivalent work experience considered
- Previous experience in events, hospitality, or catering industries preferred
- Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
- Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
- Proficiency in database entry and comfort learning new event management software
- Excellent written communication skills with accuracy in grammar, spelling, and punctuation
- Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
- Proactive, adaptable, and solutions-oriented, with strong attention to detail
- Ability to work evenings, weekends, and extended hours as needed for event execution
Job Qualifications
- Bachelor's degree in hospitality, communications, business, or related field preferred
- Equivalent work experience considered
- Previous experience in events, hospitality, or catering industries preferred
- Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
- Strong organizational skills
- Proficiency in database entry
- Comfortable learning new event management software
- Excellent written communication skills
- Personable and professional demeanor
- Proactive, adaptable, and solutions-oriented
- Ability to work evenings, weekends, and extended hours as needed
Job Duties
- Provide administrative support to event producers
- Answer incoming inquiries via phone and email
- Record event inquiry information in prospect manager
- Maintain organized and up-to-date event files
- Prepare for and attend weekly meetings
- Build proposals in catering software, Caterease
- Input event timelines and monitor statuses in Caterease to reflect progress
- Upload confirmed vendor and rental tickets to Caterease
- Create and send event contracts via DocuSign
- Draft and distribute event notes to service staff
- Complete tasks based on event producer guidance and client deadlines
- Place vendor and rental orders, ensuring accuracy
- Assist in gathering final menus and guest count confirmations
- Ensure event payment deadlines are met
- Communicate project status, timelines, and delivery information to key stakeholders
- Attend client meetings and site visits with event producers as needed
- Assist with event design, including making diagrams, mood boards, and event signage
- Attend events to assist with load-in, execution, and load-out
- Invoice events post execution
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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