Event Coordinator

Philadelphia, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Work Schedule

Flexible

Weekend Shifts

Benefits

401k with employer match

competitive salary

Health benefits including medical

Dental Insurance

Vision Insurance

short-term disability

Employee Meals

Job Description

Aronimink Golf Club, located in Newtown Square, Pennsylvania, is a prestigious private golf and country club with a rich history dating back to 1896. Renowned for its nationally ranked Donald Ross designed golf course, Aronimink offers its members an exceptional blend of sporting activities, fine dining, and social experiences. The club boasts a host of amenities including golf, trapshooting, a pool facility, a racquet facility, and multiple dining outlets. Among its distinguished offerings is the Golf Performance Center, where members can enhance their golf skills through professional lessons and practice sessions at the driving range. The club is frequently recognized... Show More

Job Requirements

Must be at least 18 years old
High school diploma or equivalent
Ability to work nights, weekends, and holidays as required
Regular and predictable attendance

Job Qualifications

Bachelor's degree in event management, hospitality, or a related field preferred
3+ years in event planning and coordination, with a strong portfolio of successful events
Exceptional communication and interpersonal skills
Proficient in event planning software and tools
Creative thinking and attention to detail
Passionate, energetic, and proactive attitude in interactions with members, clients, and staff
Ability to work evenings and weekends as needed

Job Duties

Plan, coordinate, and oversee all aspects of special social events, including weddings, banquets, corporate gatherings, and Member events working with the Catering Manager
Collaborate with culinary staff to develop menus that cater to client preferences and align with event themes and offer creative input to enhance the culinary offerings
Meet directly with vendors and customers to discuss contract requirements, menus, set-ups, and all applicable event details in partnership with the Catering Manager
Build and maintain strong relationships with both vendors and clients
Share contract requirements, menus, setups and all applicable event details with clients and staff
Oversee and manage the setup, layout, and design of event spaces
ensure that the space is appropriately equipped with necessary supplies and equipment
Write and distribute BEO for all events, updating as necessary and communicating with the team all pertinent changes
Create floor plans for events in Social Tables based on client preferences
Handle logistical arrangements, including seating arrangements, decor, and audio-visual equipment
Be on-site during events to oversee operations, handle unforeseen issues, and make real-time decisions
Ensure that events run smoothly, meet client expectations, and maintain the highest standards of quality and service
Maintain a detailed knowledge of all amenities and services offered
Track event-related costs and provide regular cost reports to management
Maintain accurate records of all event-related information, including contracts, permits, and correspondence
Utilize event management software and technology to streamline operations and enhance efficiency
Demonstrate leadership qualities by working with the events team and ensuring events are executed flawlessly

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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