Event Coordinator

Clarksville, TN, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $18.00 - $25.00

Work Schedule

Standard Hours

Benefits

Equal opportunity employer

participation in E-Verify

competitive hourly wage

collaborative work environment

opportunities for professional growth

Supportive management team

Job Description

Our company, known for its commitment to delivering "unreasonable hospitality," is seeking an adept Event Coordinator to join our sales department. We pride ourselves on creating memorable experiences through exceptional service and attention to detail, ensuring that every guest’s event is flawlessly executed. Whether hosting intimate social gatherings or larger special events, we emphasize seamless communication and coordination behind the scenes that enable our front-of-house teams to shine. This role is crucial to our operations, as the Event Coordinator manages administrative tasks, supports our sales efforts, and ensures efficient execution from the initial inquiry through event closure.
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Job Requirements

High school diploma or equivalent
Previous experience in event coordination or administrative support preferred
Ability to multitask and manage time efficiently
Excellent communication skills
Proficiency in English
Strong attention to detail
Ability to work collaboratively in a team environment
Willingness to act proactively and take ownership of tasks

Job Qualifications

Strong organization skills
Strong verbal communication skills
Ability to analyze basic data to assist operations and sales team decision making
Clear verbal and written communication in English
Experience in event coordination or related administrative support roles
Proficiency in managing contracts and sales documentation
Customer service oriented with the ability to interact effectively with guests and internal teams

Job Duties

Go above and beyond to ensure the needs of each special events guest are met, communicating all requests from host to ensure all contracts are updated accordingly
Take RFPs and calls for social events, converting them to closed won business
Conduct site tours as needed
Ensure accurate and prompt distribution of all paperwork for pop up parties working through management team to ensure they are staffed to support
Provide administrative support to the sales department including follow up on calls emails tasks with event host after the sale is closed won, communicating to operations any changes to BEOs or updated signed contracts
Follow up on ARs, collect payment information, and close out any remaining balances
Submit check requests invoices as needed
Ensure operations has the most up to date BEO for each event
Offer upsell opportunities to event hosts after sale is closed won

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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