Event Coordinator

Boston, MA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $22.00 - $31.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Employee wellness programs

Job Description

Regis College is a private institution located in Weston, Massachusetts, dedicated to providing a rich educational experience grounded in inclusive excellence and community engagement. As a college committed to fostering academic growth and professional development, Regis College offers a vibrant campus environment that supports a diverse student body and an active cultural life. The college features a Fine Arts Center and Campus & Conference Events department, which serve as pivotal hubs for artistic expression, community gathering, and event coordination across campus.

The Event Coordinator position at Regis College is a full-time role based on the Regis College campus i... Show More

Job Requirements

Bachelor's degree or equivalent combination of education and experience
Professional experience in event planning, theater production, or hospitality preferred
Proficiency in Microsoft Office Suite and Google Workspace
Familiarity with event management systems such as Ad Astra and SchoolDude is a plus
Experience operating soundboards, lighting systems, and projectors preferred
Strong organizational skills with attention to detail
Ability to multitask in a fast-paced environment
Excellent interpersonal and communication skills
Willingness to work evenings and weekends as events require
Commitment to inclusive excellence in a diverse educational community

Job Qualifications

Bachelor's degree or equivalent combination of education and experience
Professional experience in event planning, theater production, or hospitality preferred
Proficiency in Microsoft Office Suite and Google Workspace
Familiarity with event management systems such as Ad Astra and SchoolDude is a plus
Experience operating soundboards, lighting systems, and projectors preferred
Strong organizational skills with attention to detail
Ability to multitask in a fast-paced environment
Excellent interpersonal and communication skills
Willingness to work evenings and weekends as events require
Commitment to inclusive excellence in a diverse educational community

Job Duties

Provide comprehensive administrative support including scheduling meetings, conducting tours, managing correspondence, processing invoices, and submitting campus service tickets
Assist in planning, coordination, and execution of campus events and performances
Coordinate logistics with Dining Services, Facilities, Campus Police, ITS, and other stakeholders
Oversee and manage the Carney Art Gallery including curating exhibitions and fostering public and academic engagement
Support technical needs for events including operating or assisting with lighting, sound, and A/V equipment
Troubleshoot minor technical issues during events including computer and audio-visual setups
Maintain inventory of events and technical equipment
Create and manage documentation for event coordination and production scheduling
Enter and track requests through systems such as Ad Astra, SchoolDude, and Campus Police/Aramark work orders
Ensure safety protocols are followed at events and report concerns
Remain flexible and responsive to last-minute changes and urgent support needs
Stay current with new technologies, event tools, and best practices

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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