Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $23.00 - $25.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k) retirement plan
Paid Time Off
Paid holidays
Child care benefit
Wellness Support
Job Description
The hiring organization is a community-focused establishment that plays a pivotal role in providing various programs and services designed to enrich the local community. This organization is committed to fostering positive relationships within the community, supporting youth development, and organizing a wide range of events and activities that engage diverse groups of people. It operates with a clear vision to enhance community well-being and offers opportunities for both personal and professional growth in a collaborative and dynamic environment. Emphasizing a mission-driven culture, the organization supports its staff with comprehensive benefits, flexible scheduling, and a supportive work environment that values innovation,... Show More
Job Requirements
- High school diploma or equivalent
- Bachelor’s degree in related field preferred
- Minimum 1 year experience in event coordination or volunteer management
- Proficiency with Microsoft Office Suite
- Valid driver’s license
- Ability to pass background and drug screenings
- Ability to lift and carry up to 50 lbs
- Ability to work flexible hours including early mornings, nights, weekends, and holidays
- Active personal auto insurance policy
- Ability to operate audiovisual equipment
- Strong communication skills
- Ability to manage multiple priorities
Job Qualifications
- High school diploma or equivalent required
- Bachelor’s degree in Hospitality, Recreation, Human Services, or related field preferred
- 1+ years of experience in event coordination, volunteer management, or program support
- Strong organizational, interpersonal, and communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and manage time effectively in fast-paced environments
- Creative problem-solving and ability to remain calm under pressure
- Experience working with youth or community programs a plus
- Valid driver’s license and ability to pass background and drug screenings
- Active personal auto insurance policy with at least liability insurance
- Ability to flex schedule for events outside regular hours
Job Duties
- Maintain the organization’s master event calendar and internal event tracking systems
- Coordinate and execute internal events, facility rentals, and volunteer programs from planning through completion
- Partner with the Marketing team to promote events and rentals through publications, digital platforms, and community outreach
- Partner with the Marketing team to ensure online rental and event information is current with accurate descriptions, photos, and amenities
- Develop and maintain an inventory of equipment and supplies (tables, chairs, audiovisual systems, athletic gear, etc.)
- Create and update venue maps, facility layouts, and setup guides for client and staff use
- Manage preferred vendor relationships, ensuring clear communication and consistent service quality
- Oversee audiovisual setup and provide basic troubleshooting when necessary
- Serve as on-site coordinator during events, facilitating/supervising setup, teardown, and client communications to ensure seamless execution
- Respond to rental and event inquiries, schedule site visits, and follow up with prospective clients
- Serve as the on-site staff member for rentals that occur Monday – Friday, during and outside of regular scheduled hours
- Additionally, prioritize being the staff member on Saturday-Sunday, and holidays
- Collaborate with the Director of Finance on contracts, deposits, and invoicing
- Collect Certificates of Insurance and coordinate with insurance providers and public safety as needed
- Confirm event logistics, including setup needs, timelines, and staffing
- Prepare detailed logistics sheets for staff, vendors, and clients
- Support internal program events, including holiday celebrations, family events, and special programs
- Serve as the primary liaison for volunteers and partner organizations, connecting them to appropriate programs and staff
- Recruit, schedule, and onboard volunteers for events, programs, and special projects
- Support program leadership in planning for vacation weeks, non-school days, and organization-wide celebrations as needed
- Perform other duties as assigned to support organizational goals
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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