Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $25.00 - $30.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
EAP sessions
Vacation Time
Paid sick leave
401(k) with matching
Employee Referral Bonus
Complimentary fruit and snacks
Complimentary catered lunches
Complimentary EV charging
Job Description
Zymo Research is a leading biotechnology company founded in 1994 that specializes in providing innovative, reliable, and high-quality research tools and products for the scientific community. The company supports a wide array of research fields including DNA, RNA, epigenetics, microbiomics, protein, and yeast-based studies. Zymo prides itself on delivering products that are not only top industry quality but also user-friendly and dependable. The company has been recognized multiple times as a Top Workplace by reputable organizations such as the Orange County Register and Top Workplace USA, reflecting its commitment to fostering a vibrant, connected, and inspiring work environment.
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Job Requirements
- High school diploma or equivalent
- 1+ year experience in event planning or relevant field
- valid driver’s license
- ability to lift up to 50 lbs
- excellent communication skills
- ability to multitask and prioritize
- flexibility to work early mornings, evenings, or weekends as needed
- proficiency with Microsoft Office
- familiarity with CRM and project management tools preferred
- ability to travel up to 5 percent
- detail-oriented and proactive
- strong organizational skills
Job Qualifications
- Exceptional organization, prioritization, and time-management skills
- strong written and verbal communication skills for vendor and team coordination
- ability to manage multiple projects simultaneously with a high level of accuracy
- positive, collaborative, and solutions-oriented mindset
- valid driver's license and ability to travel for events up to 5 percent
- ability to work onsite and occasionally support early morning, evening, or weekend event schedules
- ability to lift up to 50 lbs for event setup
- 1+ year experience in event planning, trade shows, conferences, or related roles
- experience with Microsoft Office including Excel, Word, PowerPoint, SharePoint
- familiarity with CRM systems, project management tools, Adobe Illustrator/Photoshop, or marketing workflows
- experience in fast-paced, deadline-driven environments
Job Duties
- Plan, organize, and oversee all aspects of trade shows, conferences, and company events from concept through execution
- develop event timelines, budgets, and project plans
- track expenses, manage purchase orders, and reconcile costs
- secure venues and negotiate contracts with exhibitors, vendors, and service providers
- coordinate all logistics including booth design, floor plans, shipping, installation, and dismantling
- prepare event materials such as signage, badges, exhibitor packets, collateral, and giveaways
- maintain event documentation, schedules, contracts, contact lists, and vendor databases
- manage marketing collateral inventory and ensure all branding materials are prepared and available
- partner with marketing and sales teams to align event goals with brand, customer engagement, and revenue objectives
- lead on-site event operations including setup, teardown, staffing coordination, and troubleshooting
- manage attendee experience, traffic flow, customer interactions, and booth performance
- oversee audiovisual, catering, décor, and exhibitor requirements as needed
- provide real-time issue resolution to ensure seamless execution
- serve as a primary point of contact for internal teams, vendors, venues, and exhibitors
- provide clear communication, onboarding, updates, and support leading up to and during events
- arrange travel, lodging, and transportation for staff and event personnel
- ensure compliance with all venue, safety, insurance, and regulatory requirements
- track event metrics including attendance, engagement, leads, and ROI
- prepare post-event reports summarizing performance, successes, and improvement opportunities
- facilitate lead capture, post-event surveys, and lead distribution workflows
- support or deliver training on event logistics, booth setup, brand and messaging standards, customer engagement, safety protocols, and the use of event tools such as scanners, CRM apps, lead retrieval systems
- provide guidance on vendor rules, exhibitor expectations, and post-event procedures
- support general office operations to maintain a well-organized, efficient working environment
- assist with scheduling, administrative coordination, and internal communication
- manage office supplies, inventory, vendor services, and facility maintenance requests
- help coordinate internal meetings, onsite visits, and company-wide functions
- assist with document organization, record-keeping, and routine administrative reporting
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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