Event & Grant Compliance Coordinator

Joliet, IL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $50,200.00 - $68,900.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Flexible work schedule

collaborative work environment

Job Description

Arab American Family Services (AAFS) is a dedicated nonprofit organization focused on empowering Arab American families and immigrant communities through a range of culturally responsive and inclusive programs. Based in Worth, Illinois, AAFS works tirelessly to enhance community engagement, provide supportive services, and foster leadership development within the Arab American population. The organization prides itself on its mission-driven approach, ensuring that all services are aligned with cultural sensitivity and community needs. With a strong emphasis on collaboration and impact, AAFS offers a dynamic work environment where employees are encouraged to contribute meaningfully to community welfare and social justice objectives.
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Job Requirements

Bachelor's degree preferred
minimum 3 years of relevant experience
strong organizational and project management skills
proficiency in Microsoft Office
experience with vendor contracts
excellent communication skills
ability to multitask and prioritize
attention to detail
familiarity with compliance frameworks
willingness to work collaboratively
cultural competence working with diverse populations

Job Qualifications

Bachelor's degree in hospitality management, nonprofit management, public administration, or related field preferred
3+ years of experience in event coordination and/or grant compliance or project management
experience in a nonprofit or community-based setting is a strong advantage
exceptional project coordination and organizational skills
strong vendor negotiation and contract management abilities
high proficiency in Microsoft Office Suite
familiarity with data management systems and compliance tracking tools
excellent written and verbal communication skills
demonstrated ability to meet deadlines, manage multiple priorities, and work under pressure
detail-oriented with strong analytical and problem-solving skills
confident in making independent decisions while working within a team environment
cultural sensitivity and experience working with diverse communities

Job Duties

Plan, coordinate, and execute organizational events from conception through completion
ensure all events align with budget, mission, and strategic priorities
research, negotiate, and secure contracts with vendors
schedule, coordinate, and communicate with speakers, staff, and volunteers
supervise all logistical elements including venue setup, materials, invitations, and day-of operations
oversee on-site event execution, troubleshoot issues, and ensure safety protocols
conduct post-event evaluations, collect feedback, and prepare success reports
maintain a detailed and updated organizational calendar
prepare monthly and quarterly event updates for leadership and board review
ensure all multimedia coverage is coordinated and archived appropriately
monitor grant compliance in collaboration with supervisors and managers
support tracking and achievement of grant-specific goals
review and maintain documentation required for compliance and audit readiness
assist in preparing audits, monitoring visits, and reporting deadlines
maintain organized digital and hardcopy records for grant-funded projects
coordinate routine reviews to ensure fidelity to grant terms and regulations
collaborate with legal and finance teams for fiscal and programmatic reporting
provide departments with templates, tools, and guidance for grant tracking and data reporting
support data collection, entry, and analysis for monitoring success indicators
strengthen partnerships with local and state funders, agencies, and stakeholders

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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