Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $48.86 - $61.03
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Employee assistance program
Job Description
The City Event Center is a vital public facility dedicated to hosting a variety of community-based and city-sponsored events that enrich the social and cultural fabric of the city. As a central hub for gatherings ranging from large-scale community celebrations to smaller organizational meetings, the Event Center works closely with local stakeholders, vendors, and city departments to ensure seamless event management and high-quality service delivery. This establishment also manages the adjacent Sylvan Center, another prominent venue used for city functions and community engagements. Both centers play a key role in fostering civic pride, community participation, and public engagement by providing... Show More
Job Requirements
- High school diploma or equivalent
- experience in event management or related field
- ability to supervise staff
- strong organizational skills
- excellent communication skills
- ability to manage budgets
- proficiency with computer software for scheduling and communication
- ability to work flexible hours including evenings and weekends
- valid driver’s license
Job Qualifications
- Experience in event planning and management
- knowledge of public facility operations
- strong leadership and supervisory skills
- ability to manage budgets and financial reporting
- excellent communication and interpersonal skills
- ability to work with diverse community groups and city departments
- knowledge of city policies and procedures
- proficiency in planning and marketing materials
- experience in staff management and training
- ability to coordinate multiple tasks and vendors
- political acumen to represent the City professionally
- knowledge of facility maintenance and public works codes
Job Duties
- Plan, coordinate, and implement large community events
- coordinate and organize medium and smaller City events, community meetings, functions, and related activities
- obtain materials, refreshments and resources and set up rooms and equipment
- attend events and serve as City coordinator and keep activities flowing subject to timeliness and management needs
- manage City events and facility uses
- coordinate outside service needs with catering concessionaires, security, and other service providers
- issue instructions to technical and maintenance personnel to assure that all necessary equipment and services are scheduled and in order
- monitor events in progress
- demonstrate political acumen by representing the City professionally at all times
- coordinate community education activities related to the City
- promote and provide tours of City facilities as needed
- foster public understanding of City goals, policies, programs, and services
- assist members of the management team regarding issues of concern related to communication of City matters with the public, as requested
- coordinate, review, edit, monitor and assist with the planning of publications and distribution of City information
- rewrite and edit copy to improve readability
- plan, obtain information, edit, and layout advertisements, flyers, brochures, social media and other materials associated with city events and/or the marketing of the Event Center
- coordinate production and oversee distribution
- attend regional and/or state conferences and trainings relative to community event organizing and facility management
- receive requests from the media and forward to appropriate department
- maintain event records and prepare related reports and correspondence
- assist with program budget preparation related to City events
- obtain bids and proposals
- monitor expenditures
- reconcile bills
- build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service
- oversee the work of staff developing event/facility cost estimates, invoices and manages payment of all event services, including facility rentals
- track and maintain operating costs and revenues related to use of the Event Center and Sylvan Center
- make recommendations on rental fee schedules and updates
- greet the public, answer questions, or direct them to appropriate office personnel as necessary
- oversee the work of staff who ensures vendors meet all insurance requirements, permit/rental agreements are followed, and coordinates appropriate staff to assist with the event/facility use
- recommend the appointment of personnel
- provide or coordinate staff training and conduct performance evaluations
- plan, supervise and coordinate construction, repair, and building maintenance/cleaning of City’s Event Center
- obtains bids and proposals, consistent with the City’s purchasing policy and public works contracting code
- develop and maintain an equipment maintenance, depreciation and replacement schedule
- monitor changes in laws, regulations and technology that may affect maintenance and operations
- perform related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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