Event, Advertising and Office Administration Coordinator
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $26.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
Flexible work schedule
Job Description
The American City Business Journals (ACBJ) is a leading media company providing local business news and information. Known for its strong commitment to supporting business communities across multiple metropolitan markets, ACBJ operates various business journals that deliver insightful content, events, and advertising opportunities geared towards business professionals and organizations. The company prides itself on its dynamic, collaborative work environment where innovation, integrity, and customer service are paramount. As a part of the media and publishing industry, ACBJ focuses on blending traditional journalism with modern marketing and event management practices to engage their audience effectively.
This Event Support and Office Admin... Show More
This Event Support and Office Admin... Show More
Job Requirements
- High school diploma or equivalent
- Minimum 2 years of relevant experience in event support or office administration
- Proficiency in Microsoft Office and Salesforce
- Excellent written and verbal communication skills
- Ability to manage multiple tasks under deadlines
- Strong interpersonal skills
- Experience with social media platforms
- Basic knowledge of accounting and invoice processing
- Ability to coordinate and manage volunteers
- Flexibility to handle additional duties as assigned
Job Qualifications
- High school diploma or equivalent
- Previous experience in event coordination or office administration preferred
- Proficiency in Microsoft Office suite and Salesforce
- Strong communication and organizational skills
- Ability to multitask and prioritize effectively
- Experience with social media management
- Familiarity with invoice processing and basic accounting principles
- Ability to work collaboratively in a team environment
- Detail-oriented and proactive problem-solving skills
Job Duties
- Assist with event duties such as registration, name tags, set-up and breakdown, communication to attendees, sponsors and honorees
- Work with business designer to produce creative for event promotion, signs and materials
- Coordinate email sends with corporate email marketing team
- Manage event social media accounts and schedule marketing posts
- Coordinate internal and external volunteers
- Create post-event recap reports and manage event photos
- Collect, open and distribute office mail
- Liaise with post office and printer
- Assist corporate accounting with invoice entry and cash management
- Manage general office needs including telephone system and equipment maintenance
- Coordinate employee onboarding and support
- Assist sales team with order entry, accounts receivable and advertising operations
- Manage client contract workflows and sales collateral
- Coordinate with corporate teams to ensure positive client experience
- Participate in professional development and company events
- Take on additional assignments as requested by publisher
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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