Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $55,000.00 - $63,000.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Dental Insurance
Vision Insurance
Professional development opportunities
Employee assistance program
Job Description
The Office of University Events and Ceremonies at the University of Chicago is a dedicated department of event professionals responsible for overseeing and managing complex event initiatives across the campus. Partnering closely with University leadership and various campus stakeholders, this office provides expert consultation, detailed planning, production, and comprehensive event management services. The department’s mission is to ensure that each event, whether small or large-scale, is flawlessly executed, reflecting the high standards and prestige of the University. The team is composed of versatile professionals skilled in coordinating a wide variety of events including convocation ceremonies, academic celebrations, outreach programs, and... Show More
Job Requirements
- College or university degree in a related field
- Knowledge and skills developed through less than 2 years of work experience in a related job discipline
- Must be in Chicago, on-site at the University
- Ability to lift and carry at least 25 pounds of supplies and equipment to event locations
- Willingness to work occasional evenings and weekends
- Strong proficiency with Microsoft Excel
- Experience with database management systems
- Excellent organizational skills
- Effective communication abilities
- Ability to handle confidential information with discretion
- Ability to work independently and as part of a team
Job Qualifications
- College or university degree in a related field
- Knowledge and skills developed through less than 2 years of work experience in a related job discipline
- Demonstrated experience using data tools
- Proficiency in Microsoft Office Suite
- Working knowledge of Adobe Creative Suite
- Demonstrated experience using database management systems
- Well organized and detail-oriented
- Ability to represent University leadership professionally
- Capability to maintain a calm and courteous demeanor while managing competing priorities
- Ability to work independently and in a team environment
- Strong written and verbal communication skills
- Sound judgment and excellent critical thinking skills
- Demonstrated ability to be highly organized and take initiative
- Ability to multi-task and manage multiple priorities simultaneously
- Excellent organizational and analytical skills
- Adept at learning new systems
- Ability to manage sensitive and confidential information with tact and discretion
- Provide superior customer service skills and teamwork
- Understanding of University culture and practices
Job Duties
- Provides on-site support and oversees list management at events throughout the year
- Produces all event materials such as nametags, place cards, table tents, table diagrams
- Manipulates and exports data regarding event attendance, primarily using Microsoft Excel
- Generates guest lists and reports based on set event criteria
- Provides timely updates to event lead and event partners
- Creates and deploys digital save-the-dates, invitations, reminders, and confirmations
- Communicates with guests to answer event-specific questions
- Acts as a technical resource for staff on events invitation systems and other office software
- Maintains inventory of all list service and general office supplies for the OUEC team and reorders when necessary
- Maintains the Office of University Events and Ceremonies events and deployment calendars
- Develops and proposes functionalities and procedures that relate to list management services and department systems and assesses how suggested changes will improve the quality and accuracy of list management services
- Maintains guest lists and deploys event invitations
- Plans and schedules events, programs, and outreach
- Coordinates event-day logistics, and performs other routine assignments with guidance from others
- Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation
- Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise
- Maintains guest lists and assists with mailing invitations and creating brochures for the event
- Performs other related work as needed
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
Restaurant, hotel, and hospitality jobs on OysterLink.
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