Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $53,351.00
Work Schedule
Standard Hours
Benefits
generous time off
Robust Health Coverage
Financial and retirement benefits
Further your education
wellness programs
Paid parental leave
Paid Time Off
Job Description
The University of Colorado Colorado Springs (UCCS) stands as a premier educational institution committed to academic excellence, research, and community engagement. Located at the base of the Rocky Mountains, UCCS offers a vibrant and inclusive environment that fosters innovation, growth, and holistic development for students and staff alike. As an integral part of the campus community, the Ent Center for the Arts is a distinguished venue dedicated to enriching the cultural and artistic landscape of the region. The center hosts a wide variety of events, from academic functions to public performances, serving both internal campus groups and external clients. UCCS... Show More
Job Requirements
- Bachelor’s degree or equivalent professional experience
- demonstrated experience in event coordination including logistics and day-of event support
- ability to develop and manage contracts and billing
- proficiency with event scheduling or management software
- experience in supervising or training student or peer staff
- excellent communication and organizational skills
- ability to perform light physical tasks related to event setup
Job Qualifications
- A bachelor’s degree is required
- a degree in hospitality, event management, performing arts, business administration, or a related field is preferred
- experience coordinating event logistics including space setup, vendor communication, and day-of execution in a professional or academic setting
- proven ability to develop and manage event contracts including pricing proposals and final billing
- experience using event scheduling software or similar platforms to manage space reservations, input data, and resolve scheduling conflicts is highly desired
- prior experience supporting or training student employees or peers in a customer service or administrative environment
Job Duties
- Serve as the primary point of contact for clients throughout the event planning process and on the day of the event
- build and maintain relationships with external rental clients to understand event needs, provide facility tours, and generate repeat business
- assess client requirements and recommend appropriate use of Ent Center facilities and resources
- develop event quotes, negotiate pricing, and create facility use contracts in alignment with university policies
- coordinate all event logistics including parking, IT support, security, audiovisual needs, custodial services, external rentals, staffing, and space layout
- manage banquet event orders and ensure accurate execution of event details
- coordinate and supervise onsite event support, including room setup inspections, catering deliveries, and audiovisual arrangements
- perform light event setup tasks such as lifting and positioning tables, chairs, and equipment
- enforce university and state policies related to food and alcohol service during events
- liaise with third-party vendors to fulfill equipment, furniture, and service needs
- enter and maintain event and course scheduling data in the event management software
- ensure accuracy and timeliness of scheduling information for internal and external stakeholders
- monitor space availability and assist with resolving scheduling conflicts
- manage final billing and invoicing for assigned events
- perform additional duties as assigned to support departmental, divisional, and campus-wide goals
- train and support student scheduling assistant, providing ongoing development and performance feedback
- ensure high-quality service delivery by student staff for all assigned events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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