Ent Center Event Coordinator

Colorado Springs, CO, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Exact $53,351.00

Work Schedule

Standard Hours

Benefits

generous time off

Health Insurance

Dental Insurance

Vision Insurance

retirement plans

Paid parental leave

wellness programs

Job Description

The University of Colorado Colorado Springs (UCCS) is a distinguished higher education institution committed to academic excellence, innovative research, and active community involvement. Nestled at the base of the Rocky Mountains, UCCS provides a unique educational experience that combines rigorous academics with a vibrant campus culture. Colorado Springs itself offers a stunning natural environment that appeals to those who cherish outdoor adventures, while also fostering a community rich in arts, history, and burgeoning technology sectors. This blend of academic prestige and dynamic local culture makes UCCS an exceptional place for both career growth and personal enrichment.

UCCS is curr... Show More

Job Requirements

Bachelor's degree required
Year-for-year professional experience in event coordination or related field may substitute degree
Demonstrated experience coordinating event logistics
Proven ability to develop and manage event contracts
Experience with event scheduling software highly desired
Prior experience training or supporting student employees
Ability to work on-site at UCCS
Compliance with university policies and training on institutional equity
Effective communication and organizational skills
Capacity to perform light physical tasks such as lifting and moving equipment

Job Qualifications

Bachelor's degree preferably in hospitality, event management, performing arts, business administration, or related field
Demonstrated experience coordinating event logistics including space setup, vendor communication, and day-of execution
Proven ability to develop and manage event contracts, including pricing proposals and billing
Experience using event scheduling software or similar platforms
Prior experience supporting or training student employees or peers in a customer service or administrative environment

Job Duties

Serve as the primary point of contact for clients throughout the event planning process and on the day of the event
Build and maintain relationships with external rental clients to understand event needs, provide facility tours, and generate repeat business
Assess client requirements and recommend appropriate use of Ent Center facilities and resources
Develop event quotes, negotiate pricing, and create facility use contracts in alignment with university policies
Coordinate all event logistics including parking, IT support, security, audiovisual needs, custodial services, external rentals, staffing, and space layout
Manage Banquet Event Orders (BEOs) and ensure accurate execution of event details
Coordinate and supervise onsite event support, including room setup inspections, catering deliveries, and audiovisual arrangements
Perform light event setup tasks including lifting and positioning tables, chairs, and equipment
Enforce university and state policies related to food and alcohol service during events
Liaise with third-party vendors to fulfill equipment, furniture, and service needs
Enter and maintain event and course scheduling data in Event Management Software (KxConferencing and Propared)
Ensure accuracy and timeliness of scheduling information
Monitor space availability and assist with resolving scheduling conflicts
Manage final billing and invoicing for assigned events
Perform additional duties as assigned to support departmental, divisional, and campus-wide goals
Train and support student scheduling assistant, providing ongoing development and performance feedback
Ensure high-quality service delivery by student staff for all assigned events

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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