Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $41,347.00 - $53,351.00
Work Schedule
Standard Hours
Benefits
generous time off
Robust Health Coverage
Dental Insurance
Vision Insurance
Financial and retirement benefits
Education credits
wellness programs
Job Description
The University of Colorado Colorado Springs (UCCS) is a distinguished educational institution renowned for its commitment to academic excellence, innovative research, and active community engagement. Nestled at the base of the Rocky Mountains, UCCS offers its students, faculty, and staff a diverse and inclusive environment dedicated to fostering intellectual growth and holistic development. The vibrant city of Colorado Springs provides an ideal backdrop with its stunning natural landscapes, rich cultural heritage, and burgeoning tech industry, creating an exceptional environment for both career advancement and quality of life.
UCCS is currently seeking a dedicated Events Center for the Arts Event C... Show More
UCCS is currently seeking a dedicated Events Center for the Arts Event C... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Demonstrated experience coordinating event logistics including space setup, vendor communication, and day-of execution
- Ability to develop and manage event contracts including pricing proposals and final billing
- Experience with event scheduling software or similar platforms
- Prior experience supporting or training student employees or peers
- Excellent communication and interpersonal skills
- Ability to perform light physical tasks such as moving tables and chairs
- Capacity to work on-site at UCCS in Colorado Springs
- Commitment to diversity, equity, and inclusion
- Availability to meet application deadlines and interview schedules
- Willingness to comply with university training requirements including policy and equity training
Job Qualifications
- A bachelor's degree is required
- A degree in hospitality, event management, performing arts, business administration, or a related field is preferred
- Year-for-year professional experience in event coordination or a related field will be considered as a substitution for the degree
- Demonstrated experience coordinating event logistics including space setup, vendor communication, and day-of execution in a professional or academic setting
- Proven ability to develop and manage event contracts including pricing proposals and final billing
- Experience using event scheduling software or similar platforms to manage space reservations, input data, and resolve scheduling conflicts is highly desired
- Prior experience supporting or training student employees or peers in a customer service or administrative environment
Job Duties
- Serve as the primary point of contact for clients throughout the event planning process and on the day of the event
- Build and maintain relationships with external rental clients to understand event needs, provide facility tours, and generate repeat business
- Assess client requirements and recommend appropriate use of Ent Center facilities and resources
- Develop event quotes, negotiate pricing, and create facility use contracts in alignment with university policies
- Coordinate all event logistics including parking, IT support, security, audiovisual needs, custodial services, external rentals, staffing, and space layout
- Manage Banquet Event Orders (BEOs) and ensure accurate execution of event details
- Coordinate and supervise onsite event support, including room setup inspections, catering deliveries, and audiovisual arrangements
- Perform light event setup tasks as needed, including lifting, moving, and positioning tables, chairs, and other equipment
- Enforce university and state policies related to food and alcohol service during events
- Liaise with third-party vendors to fulfill equipment, furniture, and service needs
- Enter and maintain event and course scheduling data in event management software
- Ensure accuracy and timeliness of scheduling information for both internal and external stakeholders
- Monitor space availability and assist with resolving scheduling conflicts
- Manage final billing and invoicing for assigned events
- Perform additional duties as assigned to support departmental, divisional, and campus-wide goals
- Train and support student scheduling assistant, providing ongoing development and performance feedback
- Ensure high-quality service delivery by student staff for all assigned events
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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