Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Paid Time Off
Medical insurance
Dental Insurance
Vision Insurance
401k
complimentary shift meal
employee discount
Learning programs
Corporate social responsibility activities
Career development opportunities
Job Description
Fairmont Dallas is a prestigious hotel located in the Arts District of downtown Dallas, offering 545 elegantly appointed guestrooms and suites along with over 73,000 square feet of flexible meeting space. With a legacy spanning over 50 years, Fairmont Dallas has established itself as an iconic venue for a variety of civic, social, cultural, convention, and corporate events. The hotel's distinguished reputation is built on exceptional service, sophisticated accommodations, and its ability to create unforgettable experiences for guests and event attendees. Situated in a vibrant part of the city, Fairmont Dallas uniquely blends luxury with accessibility, catering to both business... Show More
Job Requirements
- Graduate of a hotel management, business program or related degree
- 3-5 years of leadership experience in purchasing
- At least 2 years experience in the hospitality industry preferably for a large hotel, resort, or convention facility
- Familiar with all local, state, and federal laws and government regulations
- General knowledge of hotel equipment and supplies including food and beverage products
- Experience with BirchStreet eProcurement, inventory and recipe system
- Understanding of basic accounting practices
- Experience with Microsoft Office and relevant purchasing, accounting and labor control software
- Excellent interpersonal and organizational skills
- Strong written and verbal communication skills
Job Qualifications
- Graduate of a hotel management, business program or related degree
- 3-5 years of leadership experience in purchasing, with at least 2 years in the hospitality industry preferably for a large hotel, resort, or convention facility
- Familiar with all local, state, and federal laws and government regulations including import regulations, brokers and customs, food and liquor, health, and employment/workplace safety
- General knowledge of equipment and supplies used in a hotel environment including food and beverage products, alcoholic and non-alcoholic
- Experience with BirchStreet eProcurement, inventory and recipe system
- Understanding of basic accounting practices
- Experience with Microsoft Office including Word, Excel and Outlook, as well as purchasing, accounting and labor control software such as Watson and Timesaver
- Excellent interpersonal, organizational and administrative skills
- Strong communication skills both written and verbal
Job Duties
- Oversee and participate in the procurement of materials, equipment, supplies and services necessary to support the hotel
- Lead and develop purchasing team, providing training and performance management
- Supervise all procurement activities and approve purchase orders to ensure compliance with company standard operating procedures
- Manage the receipt of all incoming products including verifying products have the proper quality, proper weight, agreed upon quantity and appropriate temperature
- Ensure the receipt and closure of all purchase orders through direct action or administrative oversight
- Manage vendor setups in both the back office system (Oracle GFS) and the purchasing system (Birchstreet), including proper activation and interface
- Collaborate with departments to anticipate demand and coordinate purchasing activities
- Attend BEO meetings for large groups or those with special requirements
- Act as liaison with Entegra representative or current Group Procurement Manager to ensure approved vendors perform per contract and maximize approved vendor usage
- Negotiate and qualify non Group Procurement Manager suppliers to ensure reasonable and appropriate service, including facilities inspections and compliance metrics
- Initiate cost reductions through standardization, value analysis and seek opportunities for new or improved products or services
- Communicate temporary product substitutions or brand standard changes and perform cost analysis
- Ensure prompt payment of invoices by addressing pending clarifications and vendor concerns, reconciling statements and coordinating with accounts payable
- Communicate and lead the monthly inventory process in accordance with SOP
- Produce and distribute daily food and beverage cost reports and perform cost vs. sales analysis
- Place liquor, beer and wine orders as required and ensure 100 percent compliance with TABC Credit Law
- Update the purchasing system with the current monthly forecast and train department leaders on check book management
- Manage user access, approval routing and Birchstreet matrix
- Maintain the contract critical date list and lead contract termination, renewals and negotiations
- Complete all other tasks as assigned
- Supervise supply areas and maintain knowledge of inventory systems
- Maintain productivity and labor cost goals
- Chair daily pre-shift and monthly department communications meetings
- Achieve employee engagement survey objectives and develop action plans including communication improvement and coaching
- Follow up on departmental health and safety standards
- Ensure company standards and product specifications are maintained
- Comply with all Fairmont standards and regulations at all times
- Train and supervise receiving clerks and storekeepers
- Operate in compliance with all local, state and federal laws
- Manage and schedule department personnel
- Attend property meetings and communicate purchasing updates
- Track food and beverage purchases and report cost updates
- Approach all encounters with guests and employees in a friendly, service-oriented manner
- Maintain high standards of personal appearance and grooming including proper uniform and name tag
- Adhere to corporate standards as set forth by the brand
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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