Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $65,000.00 - $80,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
403(b) retirement contribution
Generous tuition coverage
health insurance options
health savings accounts
Basic Life and AD&D insurance
short and long term disability insurance
Supplemental Life and AD&D Insurance
voluntary benefits
12 paid holidays
generous time off package
35 hour work week
Job Description
Le Moyne College, located in Syracuse, New York, is a prestigious independent college founded by the Jesuits in 1946. The college is committed to providing a values-based, comprehensive academic program designed to foster intellectual excellence and prepare students for lives of leadership and service. Over the decades, Le Moyne has grown into a nationally recognized liberal arts and sciences institution attracting students from across the United States and around the world. The college's mission centers on the education of the whole person, emphasizing the development of meaning and value as core aspects of intellectual life. Le Moyne fosters a diverse... Show More
Job Requirements
- Bachelor’s degree
- 3+ years in event planning preferably in higher education or nonprofit sectors
- 4+ years clerical experience in executive office setting
- strong customer service skills
- proficiency with MS Office
- competency with multi-line telephone, fax, photocopier
- ability to handle complex scheduling
- discretion with confidential information
- ability to multitask with accuracy
- strong organizational skills
- excellent communication skills
- strong listening and note-taking abilities
- analytical skills for procedure improvement
- familiarity with college structure and policies
- understanding of Catholic Jesuit environment
- availability for evening/weekend events
- willingness to travel occasionally
Job Qualifications
- Bachelor’s degree required
- 3+ years of high-level event planning experience preferably in higher education or nonprofit
- 4+ years clerical experience in an executive-level office setting required with preference for college/university experience
- strong customer service orientation and ability to build collaborative relationships
- proficiency with MS Office products including Word, Excel, and PowerPoint
- competency with relevant office equipment such as multi-line phone systems, voicemail, fax, and photocopier
- ability to coordinate complex calendar scheduling with electronic tools
- discretion in handling confidential information
- strong prioritization, accuracy, and attention to detail
- excellent organizational, proofreading, and analytical abilities
- strong oral, written, and interpersonal communication
- excellent listening and comprehension for accurate note-taking and minutes production
- ability to analyze and improve office procedures
- familiarity with institutional structure, policies, and leadership
- knowledge of Catholic and Jesuit work environment
- availability to work events on evenings and weekends
- ability to travel occasionally
Job Duties
- Manage Assistant Director of Events and Events Management staff for successful execution of college events
- plan and execute major college events including Fall Convocation, Mass of the Holy Spirit, Christmas Party, and Commencement
- coordinate internal and external vendors to meet event deadlines
- book speakers and event spaces
- respond to event-related questions and concerns
- manage event budgets
- oversee logistical details for events
- manage presidential involvement at alumni and enrollment events
- provide input on event themes, design, site selection, and execute events onsite
- collaborate with leadership to define invitee lists
- create event invitations, marketing materials, and manage communications
- coordinate with Government and Foundation Relations for dignitary visits
- manage event RSVPs and briefing materials
- assist with scripts and presidential remarks
- process event expenses and supply orders
- facilitate speaker preparation and conduct staff/vendor briefings
- ensure flawless event execution on event day
- track event metrics and perform debriefs
- use post-event analysis to improve future events
- ensure events align with college mission and strategic goals
- secure media and social media coverage for events
- manage booking of Board room and provide support to Board of Trustees including coordinating meetings and travel logistics and preparing meeting materials
- manage college sponsorships of community events
- provide direct support to the President and Chief of Staff including preparing background materials, managing travel arrangements, organizing President’s Council, managing expense reports, maintaining President’s biography and webpage, producing annual Christmas card
- manage day-to-day operations of the President’s Suite and oversee administrative assistant
- provide excellent front-line customer service
- manage correspondence and email account
- maintain tickler files for follow-up
- type and proofread materials
- track budget allocations and expenditures
- manage and maintain college memberships
- role model Le Moyne’s mission-based competencies
- strengthen digital literacy
- support cura personalis and cura apostolica
- demonstrate reliability and professionalism
- comply with policies and safety requirements
- engage in professional development
- perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Loading...
You may be also interested in:
Jobs By Filter