Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $65,022.00 - $76,401.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Employee assistance program
Job Description
Phillips Theological Seminary is a distinguished theological education institution dedicated to learning the way of Jesus and committed to fostering vital congregations, communities, conversations, and the broader public good. Affiliated with the Christian Church (Disciples of Christ), Phillips Theological Seminary is uniquely located at the historic convergence of the Creek, Osage, and Cherokee Nations, just minutes from Tulsa, Oklahoma's Greenwood District, also known as Black Wall Street. The seminary promotes justice initiatives and relational solidarity, emphasizing diversity and interculturality encompassing Africana, Latinx, Asian, and Indigenous American communities. It actively attends to social realities including race, class, ethnicity, gender, and queer... Show More
Job Requirements
- Bachelor’s degree in business administration, marketing, tourism, hospitality management, event management, or related field or demonstrable equivalent experience
- minimum of 5 years experience in event planning, hospitality, or a similar role
- proven experience in managing large-scale events
- proficiency in Microsoft Office/Office 365 including Word, Excel, PowerPoint
- experience with customer relationship management databases, booking systems, event software, and project management software
- ability to develop and monitor budgets, track expenses, and forecast event-related financial measurements
- strong knowledge of event planning and hospitality best practices
- ability to manage vendor relationships and contracts effectively
- exceptional organizational skills and attention to detail
- ability to organize inclusive events considering needs of diverse communities
- proven ability to manage multiple projects and meet deadlines
- ability to set up and move event equipment up to 25 pounds
- availability to work 40 hours per week with occasional evenings and weekends
- minimal travel for off-campus events
- commitment to equal employment opportunity principles
Job Qualifications
- Bachelor’s degree in Business Administration, Marketing, Tourism, Hospitality Management, Event Management, or related field or demonstrable equivalent experience
- master’s degree preferred
- minimum of 5 years experience in event planning, hospitality, or similar role
- proven experience managing large-scale events
- experience developing and implementing guest service and loyalty programs
- prior experience in higher education or theological higher education settings preferred
- experience in nonprofit settings preferred
- proficient with Microsoft Office/Office 365 including Word, Excel, PowerPoint
- experience with customer relationship management databases and event software
- strong organizational skills
- ability to manage vendor relationships and contracts
- ability to organize inclusive events
- proven ability to manage multiple projects simultaneously and meet deadlines
Job Duties
- Executes institutional events strategy developed in collaboration with VP of operations
- manages all aspects of event logistics including venue selection, catering, audio-visual needs, equipment rental, volunteers, signage, and design
- collaborates with VP of operations to create and manage event budgets and track expenses and revenue
- develops and maintains relationships with event vendors negotiating contracts and ensuring service delivery
- develops and maintains a calendar of events to avoid conflicts and maximize participation
- ensures all events reflect Phillips’ commitment to inclusivity and hospitality
- collaborates with Communications department to promote events internally and externally
- works with academic and advancement departments to support programming and donor engagement
- represents Phillips Theological Seminary with external organizations such as tourism departments and chambers of commerce
- maintains a high level of welcome and hospitality campus-wide
- provides post-event analysis and collects participant feedback
- ensures ADA compliance and safety regulations
- manages Bedford House guest check-ins, room assignments, and inquiries
- promotes Bedford House for external conferences and academic programming
- supervises staff, volunteers, and contractors providing services at Bedford House
- manages Bedford House budget and procurement
- implements preventative maintenance and resolves operational issues
- trains staff and volunteers to provide guest service and event support
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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