Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Up to $100,000.00
Work Schedule
Standard Hours
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
hybrid work environment
Job Description
The American Public Health Association (APHA) is a renowned non-profit organization dedicated to improving public health and achieving equity in health status for all Americans. Established over a century ago, APHA serves as a pivotal platform for public health professionals, researchers, policymakers, and educators to advance the science and practice of public health. The organization is committed to providing education, advocacy, and events that foster collaboration and innovation to address the most pressing health challenges of our time. APHA is headquartered in downtown Washington, DC, a vibrant location that offers accessibility through multiple metro stations, supporting a hybrid work environment... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Minimum five to seven years of meetings and event industry experience
- Certification in Meeting Planning preferred
- Experience with convention center and hotel contracts, room block development and management
- Demonstrated ability in special event logistics and food and beverage management
- Proven record of achieving revenue goals
- Strong negotiation, contract, and budgetary abilities
- Excellent communication skills
- Ability to manage and motivate diverse staff
- Project and people management capability
- Knowledge in virtual learning event planning
- Proficiency in Microsoft Office
- Ability to work after business hours including weekends
- Willingness to travel to conventions and related meetings
- Ability to lift and/or move up to 25 pounds
- Compliance with COVID-19 vaccination mandate
- Based in downtown DC with hybrid work environment
Job Qualifications
- Bachelor's degree in related field or equivalent experience
- Minimum of five to seven years' experience in the meetings and event industry, preferably in the non-profit or membership sector
- Certification in Meeting Planning preferred
- Demonstrated experience with conventions and events including contract knowledge, room block management, special event logistics, and food and beverage management
- Proven record of meeting or exceeding revenue goals
- Strong expense management skills
- Experience planning virtual learning events
- Strong negotiation, contract and budgetary skills
- Ability to collaborate with multiple parties with varying interests and priorities
- Excellent written and oral communication skills
- Strong organizational and interpersonal skills
- Ability to lead and motivate staff of all experience levels
- Project and people management experience
- Strong critical thinking and problem-solving skills
- Proficiency in Microsoft Office programs
- Ability to learn and introduce new technology quickly
- Knowledge of technical options for onsite and remote virtual event planning
Job Duties
- Manage the staff responsible for assisting with logistics related to all Washington, DC-based Association activities including member Board and Committee meetings, educational activities, and seminars
- Plan, organize and produce a live, hybrid, or virtual Annual Meeting with 12,000 plus attendees and a 220,000 square foot Exposition
- Prepare and monitor annual department budgets to ensure revenue goals are achieved and expenses are contained
- Research, evaluate and negotiate with cities, convention facilities, and hotels for the Annual Meeting and recommend future sites to the executive board
- Negotiate contracts that provide the best outcomes for the association, focusing on pricing, quality and outcomes including convention center, hotels, audiovisual, and other vendors
- Identify, evaluate, negotiate, and contract with vendors for essential meeting services and monitor contract commitments and renewals
- Hire, lead, manage, and evaluate staff and develop and implement departmental strategic plans
- Evaluate the Annual Meeting for ongoing improvements and attend professional development meetings
- Work with housing vendor to negotiate hotel contracts and manage hotel room blocks
- Serve as lead event contact for staff and vendors for all featured and general sessions at the Annual Meeting
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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