Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $86,250.00 - $115,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
retirement plans
Paid Time Off
Performance incentives
Professional development opportunities
Travel opportunities
Employee wellness programs
Job Description
On Location is a global leader in premium experiential hospitality, specializing in delivering unparalleled access and exceptional experiences across a diverse range of marquee events in sports, entertainment, fashion, and culture. As a premier provider, On Location excels in ticketing, curated guest experiences, live event production, and travel management. The company stands out by serving over 150 renowned rights holders including the International Olympic Committee for the Milano Cortina 2026 and Los Angeles 2028 Olympic Games, FIFA for the 2026 World Cup, NFL, NCAA, UFC, WWE, and PGA of America, among others. A subsidiary of TKO Group Holdings, Inc., a... Show More
Job Requirements
- Minimum seven years of experience in planning corporate or ultra-high net worth events
- experience with Fortune 50 companies
- bachelor’s degree in a relevant field or equivalent experience
- knowledge of event suppliers like hotels, caterers, décor, transportation, security
- strong budget management skills over one million dollars
- proficiency with Microsoft Office, SharePoint, Adobe Acrobat, Zoom, DocuSign, Google Suite
- excellent organizational abilities
- attention to detail
- ability to multitask and remain calm under pressure
- strong interpersonal and communication skills
- willingness to travel up to 40 percent annually including holidays
Job Qualifications
- Minimum seven years of experience in corporate or ultra-high net worth event planning
- experience working with Fortune 50 companies
- strong knowledge of traditional event suppliers including hotels, caterers, décor, floral vendors, transportation, and security
- client management skills incorporating pitching, contracting, invoicing, and relationship management
- budget management experience with budgets over one million dollars including post-event reconciliation
- ability to manage, train, and mentor staff
- bachelor's degree in business, communications, marketing, hospitality management, sports management, hotel management, or a related field or equivalent experience
- proficiency in Microsoft Office Suite, SharePoint, Adobe Acrobat, Zoom, DocuSign, and Google Suite
- highly organized and process-oriented
- attention to detail and accuracy
- ability to multitask and remain composed under pressure
- strong communication and interpersonal skills
- strong work ethic with commitment and positive energy
Job Duties
- Direct execution of all event phases including pre-event and post-event activities
- oversee all aspects of specific event delivery for clients or a series of events
- proactively troubleshoot and anticipate client needs onsite and leading up to events
- manage project milestones and deadlines while aligning with client expectations
- forecast and maintain event budgets
- lead event teams including full-time staff and external contractors
- delegate event tasks such as client calls, guest list management, hotel and transportation coordination, staffing management
- collaborate with Business Development and Content teams on proposals, program curation, budget building, and client pitches
- coordinate with Legal, Accounting, Transportation, Accommodations, and Workforce Operations departments
- facilitate team meetings alongside Vice President
- manage onsite staff and vendors
- negotiate vendor, service, and venue contracts
- oversee hiring, hours, and expenses for external contractors
- provide training, coaching, and evaluation of event staff
- establish and enforce company policies with Vice President
- manage P&L with senior leadership
- handle expense reports
- process and track invoices
- onboard vendors
- maintain file management on SharePoint
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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