Development Events Coordinator

San Francisco, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Part-time

Compensation

Type:

Hourly

Rate:

Exact $31.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

Flexible Schedule

Job Description

The Oakland Museum of California (OMCA) is a prominent cultural institution dedicated to showcasing the art, history, and natural science of California. Serving as a dynamic space for community engagement and learning, OMCA strives to uphold values of diversity, inclusion, accessibility, and equity. The museum features a stimulating environment where visitors can immerse themselves in the rich cultural tapestry of California through innovative exhibitions and programs. As a respected institution, OMCA is committed to creating an inviting atmosphere for visitors from all backgrounds and fostering ongoing conversations around art and history that resonate with contemporary communities.

The Development Events Coo... Show More

Job Requirements

2 plus years of related experience in an administrative or events role
English language proficiency in both spoken and written form
Knowledge and experience in event production, audio-visual systems and procedures, food & beverage, customer service, and vendor relationships preferred
MS Office (Word, Excel, PowerPoint) knowledge experience preferred
Ability to work flexible schedule including occasional evenings and weekends
Ability to lift up to 25 lbs
Availability to work onsite at least half of scheduled weekly hours

Job Qualifications

2 plus years of related experience in an administrative or events role
English language proficiency in spoken and written form
Knowledge in event production, audio-visual systems and procedures, food & beverage, customer service, and vendor relationships preferred
Proficiency with MS Office (Word, Excel, PowerPoint) preferred

Job Duties

Maintain all event documents including insurance records, permits, contracts, loading requirements, etc., and convert to digital format
Act as initial point of contact for event inquiries and respond to clients in a timely manner via writing, email, in person or telephone
Process deposits and purchase authorizations for all Event Services clients and vendors
Track invoices and expenditures for internal events
Facilitate post-event follow-up including processing invoices, incident reports, record keeping and client follow-up
Participate in the request for proposal (RFP) process for acquiring preferred vendors, track success of vendors and communicate to clients and staff accordingly
Attend meetings regarding facility usage and event execution, and compliance with facilities, local, state and federal building guidelines and permitting
Troubleshoot when unexpected situations arise during planning or day of event
Support design needs for events working with graphic design team and external vendors
Work with the Development Events Manager as the lead or support during most internal events for set-up, break-down, program, and other event needs
Manage pick up and drop off of event materials
Conduct vendor research and communications
Support with talent and programming elements

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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