Development Event & Stewardship Coordinator
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $40,000.00 - $45,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional Development
Retirement Plan
Employee Discounts
flexible schedule
Community engagement opportunities
Job Description
Huntsville Botanical Garden is a premier public garden located in Huntsville, Alabama, renowned for its dedication to horticulture, education, and community enrichment. As a vital cultural and environmental landmark, the Garden offers visitors a serene natural environment while fostering an appreciation for plants, nature, and sustainability. It serves as a hub for educational programs, special events, and conservation initiatives that appeal to a broad audience ranging from families to horticultural enthusiasts. The Garden continually strives to engage the local community and beyond through innovative programming and outreach, making it a cherished destination in the region.
The Development Event and Stewardshi... Show More
The Development Event and Stewardshi... Show More
Job Requirements
- Bachelor's degree and 1+ years of professional experience in events, fundraising, or project coordination, or equivalent combination of education and work experience in event planning, nonprofit development, hospitality or project management
- Commitment to advancing the mission and values of the Huntsville Botanical Garden
- Detail-oriented and highly organized with the ability to manage multiple projects and deadlines
- Strong problem-solving skills and the ability to think on your feet
- Customer service mindset with a professional, positive attitude
- Ability to build authentic positive relationships with donors and community partners
- Team player who collaborates well with staff, volunteers, vendors, and donors
- Excellent written, verbal, and interpersonal communication skills
- Proficiency in Microsoft Office
Job Qualifications
- Bachelor's degree and 1+ years of professional experience in events, fundraising, or project coordination, or equivalent combination of education and work experience in event planning, nonprofit development, hospitality or project management
- Commitment to advancing the mission and values of the Huntsville Botanical Garden
- Detail-oriented and highly organized with the ability to manage multiple projects and deadlines
- Strong problem-solving skills and the ability to think on your feet
- Customer service mindset with a professional, positive attitude
- Ability to build authentic positive relationships with donors and community partners
- Team player who collaborates well with staff, volunteers, vendors, and donors
- Excellent written, verbal, and interpersonal communication skills
- Proficiency in Microsoft Office
- Experience with donor management or event software (e.g. Altru, Blackbaud, Tripleseat) is a plus
Job Duties
- Coordinate all aspects of event planning including venue logistics, catering, décor, entertainment, AV needs, contracts, and vendor relations
- Develop and maintain detailed event timelines, checklists, and task assignments
- Manage guest registration, ticketing, seating charts, and day-of-event coordination
- Recruit, train, and supervise volunteers for event-related roles
- Provide on-site support at all events, ensuring smooth execution
- Assist with the fulfillment of sponsorship benefits
- Coordinate in-kind donations and silent/live auction items as needed
- Support donor stewardship efforts by ensuring donors are recognized appropriately at events
- Prepare and distribute donor acknowledgment materials related to events
- Work with the communications team to create event invitations, programs, signage, and online promotions
- Maintain accurate event information on the website and other platforms
- Assist with photography, storytelling, and capturing event highlights for future use
- Draft impact reports that can be shared with donors after events or fundraising initiatives
- Maintain accurate records of event attendance, income, and expenses
- Track event-related donations and sponsorships in the donor database
- Prepare post-event reports, evaluations, and recommendations for improvement
- Support development team activities as needed, including gift entry, mailings, and donor relations
- Perform other duties as assigned
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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