Job Overview
Employment Type
Temporary
Full-time
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
competitive salary
comprehensive benefits
generous time off
supportive work culture
Job Description
The Ellis School, located in Pittsburgh, is a distinguished independent all-girls school serving students from age 3 through grade 12. As the only school of its kind in the region, The Ellis School is deeply committed to fostering an environment where curiosity, confidence, and connection thrive every day. It serves a diverse and vibrant community that includes students, families, faculty, staff, and alumnae, all united by a shared mission to empower girls to become bold, authentic changemakers. The school’s unique approach emphasizes nurturing each student’s individuality while providing a rigorous academic experience complemented by a rich array of extracurricular opportunities.... Show More
Job Requirements
- Bachelor’s degree or equivalent experience preferred
- 1-3 years of experience in administrative support, event coordination, or nonprofit development
- Excellent organizational, multitasking, and time-management skills
- Strong interpersonal and written communication skills
- Proficiency with Google Workspace
- experience with donor databases a plus
- High level of discretion, professionalism, and attention to detail
- Ability to work occasional evenings and weekends for school events
Job Qualifications
- Bachelor’s degree or equivalent experience preferred
- 1-3 years of experience in administrative support, event coordination, or nonprofit development
- Excellent organizational, multitasking, and time-management skills
- Strong interpersonal and written communication skills
- Proficiency with Google Workspace
- experience with donor databases a plus
- High level of discretion, professionalism, and attention to detail
- Ability to work occasional evenings and weekends for school events
Job Duties
- Support the Development Team with scheduling donor meetings, preparing materials, and maintaining accurate records in the database
- Track and organize event budgets, invoices, and expense reports
- Provide administrative and logistical support for all advancement and community events, including donor receptions, parent programs, alumnae gatherings, and fundraising events
- Coordinate event details such as invitations, RSVPs, signage, catering, setup, and on-site support
- Serve as a point of contact for vendors, guests, and volunteers as needed
- Assist with event post-event follow-up
- Manage event calendars, supply inventory, and department logistics
- Support communication efforts by coordinating email lists, proofreading materials, and compiling event summaries or reports
- Partner with volunteers and the Ellis Parents Association to support community programs
- Greet guests and serve as a welcoming representative of the Advancement Office at events
- Coordinate the collection of Class Notes for the annual magazine with the Assistant Director of Alumnae Relations
- Assist with alumnae communications and social media in collaboration with the Assistant Director of Alumnae Relations
- Perform other duties necessary to fulfill the objectives of the Advancement Office
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in:
Nearby Cities
Jobs By Filter