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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $54,800.00 - $84,800.00
Work Schedule
Flexible
Weekend Shifts
Benefits
competitive salary
Incentive eligibility
Health Insurance
Vision Insurance
Dental Insurance
Paid Time Off
Paid holidays
Paid sick leave
401(k) with employer match
Short term disability insurance
long term disability insurance
basic life insurance
voluntary life insurance
Paid professional certification
Paid industry memberships
Job Description
Cohera was established through the merger of 360 Destination Group and CSI DMC, combining decades of expertise in destination management under one powerful brand. This innovative hospitality company is dedicated to delivering creative, customized, and unforgettable events for a diverse array of clients. Cohera prides itself on excellence and a commitment to professionalism, providing event solutions that often become benchmark experiences within the industry. As a recognized leader in the destination management field, especially within the vibrant and dynamic South Florida region, Cohera offers tailored event management services that include intricate event design, venue sourcing, vendor management, and comprehensive logistical... Show More
Job Requirements
- Minimum of six years work experience with a minimum of three years in hospitality
- At least one year work experience in proposal writing event design creative marketing or destination management
- Proficiency in client relations detailed budget management event design contract management and vendor relations
- Strong pricing formatting and creative storytelling abilities required
- Advanced writing and creative storytelling skills
- Ability to develop customized client-specific content
- Exceptional project management and organizational skills
- Excellent verbal and written communications skills
- Knowledge of the local destination offerings such as restaurants clubs festivals tours and venues
- Advanced proficiency in Microsoft Word Excel PowerPoint and Canva
Job Qualifications
- Minimum of six years work experience with a minimum of three years in hospitality
- At least one year work experience in proposal writing event design creative marketing or destination management
- Proficiency in client relations detailed budget management event design contract management and vendor relations
- Strong pricing formatting and creative storytelling abilities required
- Advanced writing and creative storytelling skills
- Ability to develop customized client-specific content
- Exceptional project management and organizational skills
- Excellent verbal and written communications skills
- Knowledge of the local destination offerings such as restaurants clubs festivals tours and venues
- Advanced proficiency in Microsoft Word Excel PowerPoint and Canva
Job Duties
- Independently lead the full proposal process from concept to delivery for custom high-impact programs ensuring alignment with client goals budget and brand identity
- Own all aspects of proposal development including ideation narrative writing pricing formatting and presentation delivery
- Accurately scope and price all program components including décor entertainment venues staffing transportation and activities using strong editorial skills
- Write and adapt creative descriptions for client-facing materials such as activities tours venues and restaurants customizing standard content when necessary
- Conduct initial vendor outreach to confirm availability and collect service information aligned with proposal and contract parameters
- Maintain direct communication with Sales team and Strategic team throughout the pre-sale phase including discovery calls meetings site visits and presentations both virtual and in-person
- Maintain holds for venues and vendors during the sales process ensuring timely release or confirmation based on program stage
- Coordinate site inspections based on Sales team direction including vendor bookings and payment logistics
- Proactively manage workload and role responsibilities in order to meet deadlines and stakeholder expectations adjust program details throughout the proposal phase to ensure alignment of scope budget and logistics
- Attend and contribute to turnover meetings with the Event Management and Sales teams to ensure seamless handoffs and clear program documentation
- Position requires flexibility to work late hours and weekends as needed to meet tight deadlines and ensure timely project completion
- Research evaluate and communicate with vendors to obtain accurate and cost-effective quotes that meet program requirements
- Introduce vendor vetting process and initiate onboarding through Vendor Manager
- Update and maintain an organized tariff by way of archiving newly developed services into the company tariff library for future use and executing tariff projects including formatting auditing and the enhancement of category offerings in alignment with departmental direction
- Support ECS inventory maintenance and accuracy as directed by management
- Build and sustain strong vendor relationships to ensure reliable service pricing transparency and innovative offerings
- Align proposal content with client expectations destination opportunities and pricing parameters
- Support familiarization tours hotelier events and other sales-related activations by assisting with logistics vendor coordination and on-site presence as needed
- Collaborate with Marketing to contribute destination-specific content photos and service descriptions for client-facing materials such as Weekenders Area Guides and Photo Pages
- Stay informed on new venues experiences and trends in the local market to help inform proposals and teamwide inspiration
- Ensure accuracy in pricing margins timelines and vendor documentation across proposals and internal systems such as ECS
- Manage internal paperwork including deposit invoices vendor payments Ramp expense submissions and reconciliation per company procedures for site inspections
- Maintain mastery of internal tools formatting standards and proposal processes serve as a resource for department troubleshooting
- Proactively manage timelines consistently meet internal and client due dates workload and cross-functional coordination with minimal oversight
- Join and actively participate in client meetings calls sites and presentations as needed
- Attend networking and industry events based on deadlines and availability subject to change based on destination alignment
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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