Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $21.00 - $35.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible spending account
Employee assistance program
Job Description
Woods Hole Oceanographic Institution (WHOI) is a world-renowned, private, nonprofit research and higher education facility dedicated to the study of marine science and engineering. Established over 80 years ago, WHOI has been at the forefront of oceanographic research and exploration, making significant contributions to our understanding of the ocean and its impact on the planet. The institution attracts top scientists, engineers, and students from all over the world, fostering an environment of innovation, collaboration, and discovery. WHOI offers state-of-the-art resources and facilities designed to support cutting-edge marine research and technology development.
WHOI is currently seeking a dedicated and experie... Show More
WHOI is currently seeking a dedicated and experie... Show More
Job Requirements
- B.S. or B.A. degree in a relevant field or equivalent education and experience
- 5+ years of experience in program leadership, operations management, or project management
- Ability to lead complex workflows and manage competing demands with minimal oversight
- Strong interpersonal and communication skills
- Ability to work independently and exercise sound judgment
- Experience with administrative systems and multi-project coordination
- Familiarity with safety and compliance in technical environments
- Proficiency in office productivity and digital collaboration tools
Job Qualifications
- B.S. or B.A. degree in a relevant field, or an equivalent combination of education and experience
- 5+ years of progressively responsible experience in program leadership, operations management, or project management
- Demonstrated ability to lead complex workflows, set priorities, and manage competing demands with minimal oversight
- Exceptional interpersonal and communication skills, with the ability to influence, collaborate, and lead across diverse stakeholder groups
- Proven ability to work independently, exercise sound judgment, and make operational decisions in a fast-paced environment
- Experience owning administrative systems, performance metrics, and multi-project coordination
- Comfortable operating in workshop, lab, or technical environments, with a strong commitment to safety and compliance
- Proficiency with office productivity tools and digital collaboration platforms (e.g., Microsoft Office, Google Workspace, project management systems)
- Experience in a research, innovation, maker-space, engineering, or technology-focused environment (preferred)
- Experience coordinating educational, outreach, or community programs (preferred)
- Prior involvement in public engagement, event coordination, or facility tours (preferred)
- Knowledge of safety protocols, equipment management, and facility operations (preferred)
- Experience generating operational metrics, reports, or performance dashboards (preferred)
- Creative or design skills related to user engagement, communication, or digital content development (preferred)
Job Duties
- Lead and oversee the lifecycle, progress, and operational alignment of DeepTech's resident projects and programs within the David Center
- Own and manage intake, prioritization, and end-to-end workflows for nonresident use of David Center resources, ensuring efficient, equitable, and policy-aligned access
- Provide day-to-day functional leadership to DeepTech staff assigned to the David Center, including work coordination, task prioritization, and operational guidance
- Operationalize and enforce DeepTech policies and procedures as established by the DeepTech Director, serving as a point of accountability for consistent implementation
- Act as the primary operational liaison with Facilities, Research Operations, IS, Shipping & Receiving/Distribution, and other WHOI units to ensure continuity of services and optimal facility performance
- Ensure compliance and risk awareness across safety, equipment usage, security, intellectual property, and other operational domains, escalating issues and recommending mitigations as appropriate
- Manage delegated budgetary responsibilities, including spending oversight, procurement coordination, and expense tracking in alignment with DeepTech financial controls
- Own data collection, reporting, and analysis to support DeepTech operational metrics, performance tracking, and strategic decision-making
- Lead the planning and execution of DeepTech's formal programs in the David Center, including Lunch & Learns, Tech Talks, Open Houses, and additional events as needed
- Drive continuous improvement, proactively evaluating existing protocols and proposing, piloting, and implementing enhancements to streamline operations and elevate user experience
- Serve as DeepTech's creative and engagement lead, developing and executing innovative strategies to activate the David Center community across physical and digital platforms
- Partner strategically with WHOI Advancement to support outreach, storytelling, and donor engagement initiatives connected to DeepTech activities
- Collaborate with the Academic Programs Office (APO) to integrate DeepTech into WHOI educational initiatives and experiential learning opportunities
- Create and manage programs for engagement with school groups, both local and abroad
- Lead outreach and informal engagement activities within the David Center, including facility tours, community events, and oversight of Social Hub and conference room utilization
- Oversee and manage the department's digital narrative by leading website content strategy and user engagement
- Perform other duties in support of DeepTech and David Center operations, as assigned, consistent with the scope and seniority of the role
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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