Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Paid holidays
Job Description
The hiring establishment is a professional corporate headquarters that values efficiency, organization, and exceptional front-line customer service. This company operates in a structured, office-based environment where communication and administrative support are vital to overall operations. With a strong emphasis on professionalism and a welcoming atmosphere, the organization aims to provide an inviting experience for visitors, employees, clients, and vendors alike. Organizational culture encourages teamwork, attention to detail, and a commitment to maintaining a well-ordered workplace.
The role open for hiring is a pivotal front desk and administrative position that requires a dynamic individual to serve as the f... Show More
The role open for hiring is a pivotal front desk and administrative position that requires a dynamic individual to serve as the f... Show More
Job Requirements
- Ability to maintain professional attendance, punctuality and personal appearance
- Ability to maintain a professional, courteous and inviting attitude towards visiting customers
- Experience with Microsoft Office and ability to prepare professional PowerPoint presentations
- Familiarity with current Windows operating systems and proficiency with Word, Excel, Outlook
- Flexibility in responding courteously to immediate needs of visitors and callers
- Well-organized and capable of independent follow through
- Ability to handle special administrative projects and overflow work from other departments
- On-site work availability Monday through Friday 8:00am to 5:00pm
- Maintain an organized and orderly work area and lobby
Job Qualifications
- Experience with Microsoft Office
- Ability to prepare professional PowerPoint presentations
- Familiarity with current Windows operating systems
- Proficiency in required software including Word, Excel, Outlook
- Well-organized and capable of independent follow through
- Ability to maintain a professional, courteous and inviting attitude towards visiting customers
- Ability to maintain professional attendance, punctuality and personal appearance
- Flexibility in responding courteously to immediate needs of visitors and callers
- Experience handling special administrative projects as well as overflow work from other departments
Job Duties
- Answer incoming calls with professionalism and courtesy
- Route external and internal calls with accuracy, efficiency and professionalism
- Maintain the reception area, conference rooms, and break room clean, inviting, and seasonally decorated
- Check after hours voicemail every morning and route messages appropriately
- Receive and forward all incoming fax messages appropriately
- Create, print, and file the daily sign in/sign out sheet
- Order office supplies for corporate headquarters if needed
- Monitor inventory levels of general office supplies
- Receive and sort mail, file as necessary and deliver
- Complete AP vendor check mail outs when applicable
- Complete invoice and statement mailouts for Accounts Receivable when applicable
- Have flowers/gifts ordered and delivered for internal employees as well as other individuals
- Keep the company wide phone list current and accurate
- Assist with meal planning for internal and external meetings and events from start to finish including ordering, setting up, breaking down
- Perform all other administrative duties as they arise
- Carry out any other duties assigned by Senior Management
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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