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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Benefits
Flexible Paid Time Off
hybrid work schedule
401(k) matching
Health and wellbeing benefits
Parental leave benefits
Employee stock purchase plan
Job Description
Invesco is one of the world’s leading independent global investment firms, dedicated to rethinking possibilities for clients across the globe. The firm leverages its distinctive investment management expertise to provide a comprehensive range of investment strategies and vehicles intended to meet the diverse needs of its global clientele. As a prominent player in the finance industry, Invesco continually drives innovation and excellence, emphasizing client success and sustainable growth through strategic investments. The company prides itself on fostering an inclusive culture, enhancing professional growth opportunities, and maintaining a collaborative work environment. With a global footprint and a commitment to delivering superior... Show More
Job Requirements
- Diploma or bachelor’s degree or equivalent work experience
- some catering, hotel or event management experience is a plus
- knowledge of meeting/event software CVENT is a plus
- strong computer skills including Microsoft Office
- ability to work under pressure and prioritize multiple projects
- ability to make ethical judgement calls related to client entertainment and company resources
- attention to detail
- strong organizational skills
- team player
- strong verbal and written communication skills
- strong interpersonal skills
- professional dress code required particularly during client-facing events
Job Qualifications
- Bachelor’s degree or equivalent work experience
- strong communication skills both verbal and written
- strong interpersonal skills
- proficiency with Microsoft Office tools
- ability to prioritize and work under pressure
- attention to detail and organizational skills
- team player with an open mind and flexibility
- professional dress code especially for client-facing events
Job Duties
- Directly responsible for expense reporting on a weekly basis for the Head of Corporate Services, Corporate Events Team, Canadian Events and Aviation Department
- support Head of Corporate Services, Head of NA Events and Head of Global Travel with administrative tasks such as upkeep of calendar, departmental meetings, travel arrangements and other administrative needs
- support gathering information and producing PowerPoint presentations
- assist managers with sourcing venues, attendee management, menus, rooming lists and other planning tasks
- work in CVENT to build websites including registration site builds, registration management, reporting and budgeting
- oversee virtual meeting requests coordinating with marketing, corporate communications and management of home delivery food and beverage
- secure speakers and attend meetings to troubleshoot
- manage employee events from inception to conclusion partnering with the Employee Experience team
- responsible for sporting and entertainment ticket distribution and tracking
- coordinate golf tee times for executives
- assist with database tracking and development of PowerPoint presentations
- responsible for reporting needs within CVENT including weekly reports, auditing, securing information, running reports and presenting conclusions
- facilitate producing monthly reports for Executive Leadership Team
- schedule weekly meetings, develop agendas and communicate
- assist with shipping, inventory management and general distributions
- support production of collateral and meeting materials
- support conference center team including set up, catering support, cleaning and on-site management
- update intranet website
- work on special projects for events, conference centers and travel
- administer and collect monthly service surveys
- input marketing needs into Aprimo and track deadlines
- assist event managers with input of compliance data into Red Oak and track progress
- provide on-site event support including registration tables and material distribution, occasionally after hours
- maintain inventory and organization of gift closets and event supplies
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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