Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $22.00
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Employee assistance program
short term disability
Life insurance
long term disability
supplemental life insurance
Company matched 401K
health care flexible spending account
Dependent Care Flexible Spending Account
Health savings account
Legal resources
associate travel discounts
Free parking
Job Description
Coastal Hospitality is a dynamic and fast-growing hospitality company known for its commitment to exceptional service and operational excellence. As a leader in the hospitality industry, Coastal Hospitality operates a diverse portfolio of hotels and related properties that cater to a wide range of guests with an emphasis on delivering memorable experiences. The corporate office serves as the central hub where strategic decisions, operational support, and corporate management initiatives take place, helping the company maintain its competitive edge and foster growth across all properties.
We are currently seeking a dedicated and detail-oriented Corporate Operations Support Coordinator to joi... Show More
We are currently seeking a dedicated and detail-oriented Corporate Operations Support Coordinator to joi... Show More
Job Requirements
- Ability to communicate verbally and in writing in a professional manner using the English language
- working knowledge of MS Outlook, Word and Excel
- answering the telephone and transferring callers using a multi-line telephone
- ability to operate a complex photo copier
- previous hotel or hospitality experience and or degree in hospitality or related field
- ability to work with people of varying personalities, using tact and patience
- proficient at Outlook, Word, Excel, PowerPoint, Adobe, and Canva
- working knowledge of or willingness to train on M3, Sharepoint, Avigilon, Control 4 and other office systems
Job Qualifications
- Ability to communicate professionally in English verbally and in writing
- proficiency in MS Outlook, Word, and Excel
- experience answering multi-line telephone systems
- ability to operate complex photocopiers
- previous hotel or hospitality experience or degree in hospitality or related field
- ability to interact with diverse personalities using tact and patience
- proficiency in Outlook, Word, Excel, PowerPoint, Adobe, and Canva
- working knowledge of or willingness to train on M3, SharePoint, Avigilon, Control 4, and other office systems
Job Duties
- Answer multi-line telephone calls in a courteous and professional manner
- provide information and connect callers to appropriate personnel
- maintain neat and tidy reception, boardroom, and office public areas
- manage incoming and outgoing mail including USPS and expedited services
- respond to email requests and schedule appointments
- manage boardroom booking schedule and ensure proper setup for meetings
- monitor and order office supplies and in-house food and beverage inventories within budget
- maintain office equipment and schedule maintenance and inspections
- liaise with third party tech support
- manage SharePoint MS access for hotel properties
- create and maintain files and perform clerical duties including document creation and data entry
- assist with planning and execution of corporate events
- manage SVP of Operations calendar, travel, and appointments
- take and retype notes and maintain SVP files
- allocate and track expenses on SVP corporate credit card
- assist in company portfolio management of non-hotel properties
- maintain security systems and office key cards with Avigilon Access Control Manager
- plan and organize SVP travel including flights and accommodations
- maintain SVP travel memberships and accounts
- complete weekly and monthly revenue and sales reports
- track data for operations reports
- update property data and run reports using M3
- prepare monthly General Managers meeting agenda
- update Excel workbooks and Word documents
- maintain office organization and seasonal decor
- provide support for hotels as requested
- arrange catering and budgets for company events
- coordinate site and accommodation selection for annual general managers conference
- organize and attend hospitality events including occasional overnight travel
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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