Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Paid holidays
opportunity for professional development
Flexible work schedule
Job Description
Our company is a prominent leader in corporate aviation services, dedicated to providing exceptional travel experiences for senior management and authorized personnel. We specialize in managing and supporting corporate aircraft operations, ensuring that every aspect of travel from scheduling to maintenance runs smoothly and efficiently. Our commitment to safety, professionalism, and excellence has positioned us as a trusted partner in executive travel, aligning with the dynamic demands of today’s fast-paced business environment. We take pride in our collaborative approach, working closely with aircraft management companies, flight crews, and executive teams to deliver seamless journey experiences.
The Corporate Flight Administ... Show More
The Corporate Flight Administ... Show More
Job Requirements
- Associate's degree in aviation management, business administration or related field
- demonstrated experience in corporate aviation, executive travel coordination or flight operations administration
- strong organizational skills and attention to detail
- excellent communication skills both verbal and written
- ability to manage complex schedules and logistics under pressure
- demonstrated ability to maintain confidentiality
- proficiency in Microsoft Office Suite
- ability to handle unexpected changes and resolve conflicts
- customer service orientation
- ability to collaborate effectively with pilots, executives, vendors and maintenance personnel preferred
- knowledge of aviation scheduling systems and flight planning software preferred
- familiarity with FAA regulations
- ability to travel occasionally by airplane and car
- capacity to work extended hours during peak workloads or special projects
- ability to prepare written correspondence and reports
- ability to apply logical thinking to problem solving
- visual acuity required to inspect and interpret documents and reports
Job Qualifications
- Associate's degree in aviation management, business administration or related field or commensurate selection criteria experience
- demonstrated experience in corporate aviation, executive travel coordination, flight operations administration or relevant office administration
- strong knowledge of aviation scheduling systems and flight planning software preferred
- demonstrated ability to manage complex schedules and logistics under time-sensitive conditions
- excellent verbal and written communication skills with a high degree of professionalism and discretion
- strong organizational skills and meticulous attention to detail
- proven ability to collaborate effectively with pilots, executives, vendors and maintenance personnel preferred
- demonstrated ability to handle unexpected changes, resolve conflicts, and make informed decisions especially in time-sensitive situations
- customer service orientation with the ability to anticipate and fulfill passenger needs
- familiarity with FAA regulations and corporate flight department operations preferred
- proficiency in Microsoft Office Suite and other business communication tools
- demonstrated ability to maintain confidentiality
Job Duties
- Coordinates and schedules corporate jet flights in alignment with executive travel needs and company priorities
- prepares detailed trip itineraries including passenger manifests, destinations, ground transportation, and lodging arrangements
- serves as the primary point of contact for flight requests, itinerary changes, and special passenger requirements
- communicates itinerary details and updates to flight crews, passengers, and relevant stakeholders in a timely and accurate manner
- arranges in-flight catering and other passenger amenities ensuring preferences and service standards are met
- fields and implements changes to travel plans, responding promptly to schedule adjustments and ensuring smooth execution
- works closely with aircraft management company to coordinate maintenance schedules, track maintenance records, and ensure the airworthiness of the aircraft
- monitors and tracks operating costs, vendor invoices, and service agreements related to flight operations
- ensures all travel coordination and documentation adhere to company policies, FAA regulations, and safety standards
- maintains confidential files and records including employee information and communication records
- maintains up-to-date knowledge of aviation industry best practices, safety standards, and regulatory requirements
- performs other duties as assigned
- complies with all policies and standards
Restaurant and hotel hiring made simple with OysterLink.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
You may be also interested in: