Job Overview
Employment Type
Full-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $36.00 - $43.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Professional development opportunities
hybrid work environment
Job Description
Rincon Consultants, Inc. is a well-established environmental consulting firm based in California, boasting a robust team of over 500 professionals and a rich history of more than 30 years in delivering expert services across diverse sectors. These sectors include transportation, energy, water, infrastructure, private development, and government. Known for its commitment to excellence, Rincon is proud to be recognized as a Certified Great Place to Work, a distinction that reflects the positive employee experiences shared on platforms like Glassdoor and underscores the company's core values of trust, connection, and meaningful purpose. Rincon values collaboration, fairness, and transparency in its workplace... Show More
Job Requirements
- Bachelor’s degree preferred
- Two or more years of experience in corporate event planning, office operations, or related administrative role
- Proven experience with event management software and Microsoft Office Suite
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Excellent interpersonal and communication skills
- Ability to work under pressure and meet tight deadlines
- Flexibility to travel occasionally to different office locations as needed
- Ability to work a hybrid schedule combining remote and in-office work
Job Qualifications
- Two or more years of experience in corporate event planning, office operations, or a related administrative role
- Demonstrated understanding of the event planning process and the proper sequence of planning activities including budget adherence
- Experience building timelines, prioritizing tasks, and coordinating logistics across multiple stakeholders
- Exposure to contract-related processes including requests for proposals and vendor agreements
- Strong organizational skills and excellent attention to detail
- Clear written and verbal communication skills
- Ability to work effectively across several teams and office locations
- Proactive, dependable, and solutions-oriented work style with a positive can-do attitude
Job Duties
- Plan and coordinate events of varying size and complexity across multiple office locations
- Support onsite meetings, offsite retreats, trainings, summits, and companywide events
- Manage event logistics from initial request through execution and post event follow up
- Develop and maintain event timelines, task lists, and planning checklists
- Coordinate venue sourcing, conference room rentals, catering, audio visual needs, transportation, and lodging
- Support planning of mixers, dining activities, and multi-day offsite experiences
- Prepare requests for proposals, coordinate vendor selection, and support contract review and negotiation under guidance
- Track event details including attendance, room setups, food and beverage needs, accessibility considerations, and special requests
- Support the organization’s conference attendance strategy including coordinating registrations, travel logistics, and schedules for team members attending external conferences
- Serve as a point of contact for internal teams and external vendors throughout the planning process
- Work along with the Communications, Marketing, Administrative, and People and Culture teams to ensure alignment and smooth coordination
- Support multiple concurrent events while maintaining accuracy and meeting deadlines
- Assist with onsite event support as needed, including troubleshooting and last-minute adjustments
- Support post event follow up including feedback collection, invoice processing, and documentation
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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