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Event Planner in Boca Raton

Corporate Events Coordinator

The Boca Raton

Corporate Events Coordinator

Boca Raton, FL, USA|Onsite

Job Overview

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Employment Type

Full-time
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Compensation

Type:
Hourly
Rate:
Range $22.00 - $22.50
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Work Schedule

Standard Hours
Weekend Shifts
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Benefits

Health Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
flexible schedule
Paid holidays

Job Description

Boca by Design is a reputable event planning company dedicated to creating memorable and impeccably organized corporate events. Specializing in corporate event design, they offer a wide range of services that cater to various aspects of event management, from conceptualization to execution. As a well-established company, Boca by Design prides itself on its professionalism, creativity, and attention to detail in the highly competitive event industry. Their team comprises skilled professionals who are passionate about delivering exceptional client experiences in both small and large corporate gatherings.

The role being offered is for an Event Coordinator Assistant who will provide essential organ... Show More

Job Requirements

  • Interest in planning events
  • High school diploma
  • Ged preferred
  • Minimum 2 years’ experience in clerical
  • Typing at 65wpm, letter composition, word and excel experience with ms word, photo shop and up to date computer skills including twitter, eblasts and blogging
  • Understand/speak/read/write English fluently
  • Excellent communication and presentation skills
  • Occasionally lift/carry up to 50 lbs
  • Event industry experience preferred

Job Qualifications

  • Ability to manage multiple simultaneous projects and work assignments under pressure and deadlines
  • Oral and written communication
  • Detailed oriented
  • Proficient in Microsoft Office and other computer programs
  • Ability to work in a fast-paced environment

Job Duties

  • Ensure all proposals provided by manager are typed accurately and added correctly when sending to clients on a timely basis
  • Administrative support for Special Event Designers
  • Ensure all managers receive the proper assistance to complete their jobs
  • Assist with signed contract receiving and proper payment documentation
  • Typing proposals, distribution, support DMC function by handling activity contracts as well as updating offerings
  • Attend conference calls and client meetings with managers to have more of an understanding on event needs and vision
  • Assist manager to handle purchasing of items for events
  • Oversee install on events when Corporate Managers are unavailable
  • Ensure all items listed on proposals are present and correct
  • Organize, maintain, and label photos from events
  • photo drive to have individual files for photos
  • Meet with manager regularly to understand priorities for the day
  • Maintain current filing system regularly thru scanning for all incoming and outgoing events and keeping up to date
  • Prepare spread sheets for any groups that involve a multitude of events taking place to help keep track of items, vendors and install time
  • Follow up with Managers on any projects they need assistance with
  • Ensure all proposals are correct and communicated with client in a timely manner
  • All Master proposals kept up to date and distribute changes properly
  • Track Preferred Vendors on BEO’s and commissions owed
  • Familiar with samples, Linen Packages and Sales Force
  • Distribute proposals upon receiving signatures and Master Account numbers
  • Receive payments when applicable
  • Monitor changes or revisions and update Master files
  • Prepare IN-HOUSE proposals occasionally to assist manager
  • Go through BEOs for anything BBD related (including diagrams), cross reference with appropriate managers and proposals
  • Provide copies to respective manager
  • Attend Daily BEO meetings if managers cannot be present
  • Ensure DMC booklets are up to date with correct prices, and activity information
  • Any new DMC events put together contracts, description and add to DMC booklets
  • Monitor/Update/Research offsite property venues booklet for private events
  • Take ownership of responsibilities and tasks and be accountable for all actions and interactions
  • Proficient at all Microsoft Office applications
  • Goes above and beyond tasks to assist manager with follow up and changes
  • Occasional weekends are required

OysterLink focuses on restaurant and hospitality jobs.

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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