Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $53,100.00 - $89,200.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Life insurance
Vision Insurance
401k Match
Paid sick leave
Celebrations
Virtual events
unlimited DTO
Virtual fitness classes
Job Description
Aya Healthcare is a leading workforce solutions provider specializing in the healthcare industry, boasting over $8 billion in revenue and experiencing rapid growth. The company delivers tech-enabled services that enable healthcare organizations to effectively meet and manage their contingent labor needs. Aya Healthcare builds and manages advanced marketplaces, both national and local, for healthcare talent and provides contingent labor management through its proprietary software platform. Renowned for its commitment to exceptional employee satisfaction, Aya Healthcare places the happiness and well-being of its team members above all else. This approach ensures a remarkable customer experience, fostering a high-energy, entrepreneurial culture with... Show More
Job Requirements
- 7+ years of corporate event planning experience
- Minimum of 5 years managing and mentoring event teams
- Proven track record of executing high-impact events
- Highly organized with strong attention to detail
- Strong problem-solving and decision-making skills
- Ability to inspire, lead, and motivate teams
- Exceptional interpersonal and communication skills
- Experience managing complex budgets and contracts
- Proficiency in Apple and Microsoft Office Suite
- Willingness to work flexible hours including evenings and weekends
- Ability to travel approximately 25%
- Physical capability to lift and transport event materials
Job Qualifications
- 7+ years of corporate event planning experience, with a minimum of 5 years managing and mentoring event teams
- Proven track record of executing high-impact events with excellence and efficiency
- Highly organized with strong attention to detail, time management, and the ability to balance multiple priorities and deadlines
- Strong problem-solving and decision-making skills
- ability to think creatively and strategically under pressure
- Demonstrated ability to inspire, lead, and motivate teams
- Exceptional interpersonal and communication skills
- able to influence and collaborate with a wide range of stakeholders
- Adept at managing complex budgets, contracts, and post-event analysis with accuracy and accountability
- Proficiency in Apple, Microsoft Office Suite, Zoom and Monday.com preferred
- Willingness to work flexible hours, including evenings and weekends as needed
- Ability to travel (~25%) and provide reliable transportation for offsite event support
- Physically capable of lifting and transporting event materials as required
Job Duties
- Lead the end-to-end planning and execution of a wide range of events, including internal team events, corporate-wide functions (e.g., holiday parties, milestone celebrations, town halls), and client-facing activations
- Oversee all logistical components of event management, including budgeting, staffing, timeline development, vendor coordination, and onsite execution
- Ensure all events are planned and executed according to established timelines, from initial concept to post-event evaluation
- Strictly adhere to deadlines, ensuring that all agreed-upon interdepartmental milestones are met on time
- Develop and maintain Standard Operating Procedures (SOPs), planning templates, and tracking systems to streamline event workflows and post-event analysis
- Serve as the primary decision-maker for the Event Office in the absence of senior leadership
- Establish and nurture relationships with vendors, venues, and suppliers
- negotiate competitive contracts to ensure value, service quality, and alignment with company standards
- Review and secure appropriate approvals for all venue and vendor contracts, in collaboration with Legal and the Chief People Officer, ensuring compliance with company policy and budget constraints
- Partner with Accounts Payable to audit and manage vendor payment approvals
- Maintain a detailed and up-to-date database of venues and vendors in San Diego and other key markets
- Coordinate and support day-of staffing logistics for large-scale and VIP events
- Conduct quarterly reviews of event offerings, working closely with Event Coordinators and Planners to increase participation and engagement
- Collaborate cross-functionally with Marketing, Operations, Finance and other teams to ensure cohesive and effective event experiences, including conference support
- Ensure accurate financial documentation, budget tracking, and comprehensive post-event reporting
- Conduct post-event evaluations and collect feedback to refine future event strategy and improve attendee satisfaction
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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