You're Viewing 1 Of 95,000+ Jobs On OysterLink
Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $33.65 - $38.47
Work Schedule
Standard Hours
Benefits
Paid holidays
Dental Insurance
Volunteer time off
Paid parental leave
401(k)
Employee assistance program
Paid Time Off
Vision Insurance
Parental leave
Profit sharing
Life insurance
Job Description
Alexandria Real Estate Equities, Inc. (NYSE: ARE) is a mission-driven, best-in-class life science Real Estate Investment Trust (REIT) that has been pioneering the life science real estate niche since its founding in 1994. As the preeminent and longest-tenured owner, operator, and developer of collaborative MegacampusTM ecosystems, Alexandria specializes in Class A/A+ properties focused in AAA life science innovation cluster locations across the United States, including the Greater Boston area, San Francisco Bay Area, San Diego, Seattle, Maryland, Research Triangle, and New York City. Alexandria's properties are specifically designed to foster dynamic and collaborative environments that enhance tenants' recruitment, retention, and... Show More
Job Requirements
- Bachelor's degree
- Experience with administrative office support
- Proficiency in Microsoft Office applications including Outlook Word Excel and PowerPoint
- Strong organizational skills
- Excellent verbal and written communication skills
- Ability to manage multiple priorities
- High level of professionalism and discretion
- Customer service orientation
Job Qualifications
- Bachelor's degree
- Some administrative office experience ideally supporting a corporate environment is a plus
- Proficiency in general office practices protocols and procedures required
- Proficiency in Microsoft Office Outlook Word Excel and PowerPoint
- Diplomacy and a strong focus on hospitality and customer service
- Ability to learn quickly with exceptional verbal and written communication skills
Job Duties
- Provide day-to-day administrative support to regional leadership including calendar management scheduling expense processing and general organizational support
- Coordinate meeting logistics including agenda preparation room reservations catering and A/V support
- Track action items follow up on requests and ensure clear timely communication between leadership and internal or external partners
- Assist with preparing materials and documentation to support regional initiatives and decision-making
- Provide project management and coordination support on assignments from the regional leadership team
- Maintain the highest level of professionalism discretion and confidentiality
- Provide administrative and coordination support for regional projects across teams
- Assist with tracking timelines gathering information coordinating resources and supporting follow-through on assigned initiatives
- Participate in meetings by taking notes tracking action items and supporting next steps
- Communicate proactively with team members to support progress and resolve day-to-day operational needs
- Collaborate closely with regional teammates to meet shared priorities and deadlines
- Support day-to-day SFBA regional office operations including office supply ordering and inventory management general office organization and upkeep vendor coordination regional mail shipping and package distribution keycard access coordination
- Support vendor invoice processing in Yardi including coding approval routing tracking status and coordinating with Accounting/AP to ensure timely and accurate payment
- Manage operational workflows for regional sponsorship and philanthropic initiatives including CSR form submission approval coordination external partner communication payment processing and tracking invoices documentation and timelines
- Support onboarding of new hires by coordinating logistics and creating a welcoming supportive experience from day one
- Contribute to a positive organized and service-oriented team environment
- Assist with contingency and emergency preparedness efforts
- Support regional wellness sustainability and green initiatives
- Coordinate with Corporate HQ Operations to ensure alignment with company standards and assist with regional operational updates and initiatives
- Support internal regional events and meetings including team lunches culture-building activities team off-sites and key internal meetings managing events end-to-end from planning through execution
- Coordinate logistics such as budgeting support vendor management invoice processing and expense tracking food and beverage room setup materials preparation and on-site support
- Provide operational support for external-facing Alexandria events in partnership with the regional ecosystem event lead and national events team assisting with logistics coordination and day-of execution
- Serve as a primary point of contact with internal teams and building partners to support meetings and events within Alexandria properties
- Help deliver a welcoming organized and professional experience for employees partners and external guests
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This:
View All