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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.50 - $25.25
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Tuition Assistance
Employee wellness programs
Job Description
Florida Gulf Coast University (FGCU) is a vibrant public university renowned for its commitment to fostering an innovative, inclusive, and collaborative campus culture. As a member of the State University System of Florida, FGCU emphasizes curiosity, commitment, and collaboration among its faculty, staff, and students. The university nurtures an environment where employees are encouraged to work together effectively, embrace positive change through critical thinking, and take decisive actions to improve institutional outcomes. The Cohen Student Union serves as a central hub for campus activities, hosting a variety of university and community events in carefully managed facilities designed to meet diverse... Show More
Job Requirements
- This position requires either five years of directly related full-time experience or a bachelor’s degree from an accredited institution in an appropriate area of specialization and one year of full-time experience directly related to the job functions
- Professional event planning and/or scheduling experience
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, Publisher and Outlook)
- Any appropriate combination of relevant education, experience, and/or certifications may be considered
Job Qualifications
- Five years of directly related full-time experience or a bachelor’s degree from an accredited institution in an appropriate area of specialization and one year of full-time experience related to the job functions
- Professional event planning and/or scheduling experience
- Experience operating a personal computer and proficiency with Microsoft Office (Word, Excel, Access, Publisher, Outlook)
- Bachelor’s degree in Hospitality Management or related field preferred
- Two years full-time professional event planning and scheduling experience preferred
- Experience in a higher education setting preferred
- Experience leading the work of others by providing information, guidance and motivation preferred
- Experience with Resource 25 software preferred
- Experience providing guidance and operational support to staff in daily activities preferred
Job Duties
- Plan and schedule large scale university and community events in compliance with university regulations, policies and procedures
- Maintain and update campus-wide events and setup calendars, coordinating tasks and resources to ensure spaces are ready for events
- Collaborate with campus constituents and outside contractors to coordinate event logistics
- Assist with recruitment, onboarding, and training of OPS student staff
- Provide daily leadership and direction to assigned Cohen Information Booth OPS student workers
- Review OPS student staff documentation, including nightly reports and setup forms to maintain accuracy and consistency
- Resolve unique and conflicting event scheduling and planning situations using judgment and discretion
- Prepare event fee estimates, invoices, collect deposits and final payments while ensuring PCI compliance
- Monitor campus events for compliance with university policies regarding use of facilities, postings, solicitation, alcohol consumption, animals, and public expression
- Conduct routine facility checks across campus buildings to assess room setups, technology, and operational readiness and coordinate follow ups for safety and maintenance issues
- Coordinate weekly supervisor meetings and monthly all-staff in-service sessions
- Monitor digital directories and signage for content accuracy
- Perform other related duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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